Administrative Assistant

11 hours ago

Hosur, India Emilda Solutions pvt limited Full time

**About Emilda Solutions**

We’re a fast‑moving digital agency that builds websites, apps, and marketing campaigns for health, wellness, and service brands. Our ten‑person crew values quick delivery, clear communication, and celebrating wins together. As we scale, we need an organized, proactive Administrative Assistant to keep our projects humming smoothly and our back office in order.

**Role Overview**

As our Administrative Assistant, you’ll be the hub between clients, projects, and our internal teams. You’ll:

- **Update clients** every workday on project progress
- **Maintain accurate books** and handle routine accounting entries
- **Support our Integrator** with daily coordination tasks

**Key Responsibilities**
- **Client Communication**:

- Respond to client queries within four business hours or communicate next steps
- Escalate any blockers or scope questions to project leads
- **Project Administration**:

- Keep our project tracker (Basecamp/Trello) up to date: tasks, due dates, ownership
- Prepare and circulate weekly “Wins & Lessons” memos to the team
- Help run a quick retro after each milestone and follow up on action items
- **Accounting & Office Management**:

- Enter invoices, expenses, and payments into our accounting system daily/weekly
- Reconcile petty cash and prepare simple monthly financial summaries
- Order office supplies, manage vendor relationships, and handle basic procurement
- **Integrator Support**:

- Schedule and coordinate hand‑off calls, demos, and milestone reviews
- Organize files, meeting notes, and status presentations
- Assist with any ad‑hoc tasks to unblock the integrator or project team

**What You Bring**
- 1 year of administrative or back‑office experience (agency or tech preferred)
- Excellent written and spoken English—clients and teammates feel at ease
- Basic understanding of accounting entries, invoicing, and expense reconciliation
- Strong organizational skills and comfort with kanban/Gantt tools (Basecamp, Trello, Jira)
- Habit of documenting processes: meeting notes, SOPs, risk logs
- Proactive, friendly attitude and a passion for keeping things running smoothly

**What You’ll Get**
- A supportive, high‑energy team with flexible remote days after ramp‑up
- Annual learning stipend (books, courses, conferences)
- Direct access to leadership—your ideas ship fast here
- Monthly performance bonus based on project delivery metrics

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Language**:

- Hindi (preferred)
- English (required)

Work Location: In person

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