Event Coordinator

3 days ago

Bengaluru Karnataka, India Ekya Schools Full time

We are Hiring for a **Student Development Executive**.
**Experience**: 2 to 4
**Location**:
**CMR University city campus**: 2 3rd C Cross, 2nd A Cross Rd, Kalyan Nagar, Bengaluru, Karnataka 560043.

**Position Summary**:
The Student Development Associate will play a key operational role within the Student Development (SD) team, directly contributing to the successful execution, monitoring, and continuous improvement of all SD initiatives. This individual will serve as the on-ground representative of the department, ensuring the quality and effectiveness of student-facing programs, maintaining strong stakeholder coordination, and strengthening student engagement through proactive communication and social media management.

**A. Tasks for New SD Associate (Documentation, Execution, Coordination).**
**1. Wrap Around Program**:

- Develop program documentation and update internal Wrap Around website.
- Create MOUs with vendors.
- Roll out program plans and documentation to campuses.
- Coordinate logistics (transport, venue bookings).
- Process payments after checks.
- Conduct monthly audits.
- Collect feedback from students and vendors.

**2. Service Learning Program (SLP)**:

- Collect and review campus-uploaded documents.
- Maintain and update the SLP website.
- Follow up with campuses for document uploads.
- Collate and format showcase content.
- Collect and collate feedback forms.

**3. Student Leadership**:

- Maintain all Student Council documentation.
- Track timelines and follow up with campuses for forms and reports.
- Arrange certificates and letters for council members.
- Collate and store event photographs and collaterals for MarComm.

**4. Outbound Programs**:

- Update and print the Outbound Learning Journal.
- Maintain an outbound database of vendors and trip history.
- Send confirmations to coordinators.
- Collect vendor and participant feedback.

**5. Final Year Retreat / Transition Trips / Seasonal Camp**:

- Create campus-specific documentation (itineraries, packing lists, guidelines).
- Process payments to vendors.
- Prepare and distribute checklists.
- Coordinate transport bookings.
- Collect feedback forms from teachers, students, and vendors.

**6. Field Trips**:

- Maintain a trip calendar in a shared system.
- Collect and store learning plans and outcomes from past trips.
- Confirm bookings with venues.
- Process payments.
- Compile participant feedback.

**7. Summer Camp**:

- Prepare documentation for vendor confirmation and MOUs.
- Maintain camp registration database.
- Confirm transport routes and timings with vendors.
- Collate showcase material.
- Gather and format post-camp feedback.

**8. Work Exposure Program (WEP)**:

- Maintain WEP website with updated partner info.
- Draft and store MOUs.
- Track student orientation attendance.
- Collect and archive media and certificates.
- Collate feedback from students and partners.

**9. Friends of Ekya (FoE)**:

- Create, distribute, and track FoE interest forms.
- Maintain and update FoE database.
- Prepare and distribute monthly newsletters.

**10. General QA & Communications**:

- Maintain program trackers for all initiatives.
- Conduct on-ground visits for basic quality checks (as per your assigned schedule).
- Manage SD social media posting and content collation (photos, captions, calendar).

Pay: ₹33,000.00 - ₹38,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off

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