Event Coordinator

5 days ago

Bengaluru Karnataka, India Assignedge Network Pvt Ltd Full time

Key Responsibilities:

- **Event Planning and Strategy**:

- Work with clients or internal teams to understand event objectives, requirements, and goals.
- Develop and implement event concepts, timelines, and strategies.
- Coordinate with clients to finalize event details, including themes, budgets, and venue selections.
- Ensure event schedules and activities are structured and streamlined for maximum success.
- **Vendor Management**:

- Identify, negotiate, and liaise with vendors (caterers, florists, decorators, audio-visual teams, entertainers, etc.) to secure services and supplies.
- Evaluate vendor proposals and manage contracts.
- Oversee the setup, operation, and tear-down of event materials and services.
- **Budgeting and Financial Management**:

- Establish and manage event budgets, ensuring expenses are controlled and within the client's financial limits.
- Track all event expenditures and provide detailed financial reports to clients or internal teams.
- Look for cost-saving opportunities while ensuring the event quality remains high.
- **Logistics and Operations**:

- Handle all logístical aspects of the event, including transportation, accommodations, and equipment rentals.
- Coordinate event timelines, ensuring everything runs smoothly and on time.
- Troubleshoot and solve problems that may arise during the event planning and execution phases.
- **Guest Management**:

- Create and manage guest lists, invitations, RSVPs, and communication with attendees.
- Coordinate on-site guest services and ensure attendee satisfaction.
- Oversee registration desks, check-ins, and event flow.
- **Marketing and Promotion**:

- Develop event marketing plans, including digital, social media, and print materials.
- Collaborate with marketing teams to promote events to target audiences.
- Monitor and evaluate event feedback to improve future planning and execution.
- **On-Site Management**:

- Serve as the primary point of contact during the event, overseeing all aspects from setup to cleanup.
- Ensure everything is set up according to the client’s expectations.
- Manage a team of staff or volunteers and delegate responsibilities as needed.
- Resolve any issues or emergencies that arise during the event, ensuring a smooth experience for attendees.
- **Post-Event Activities**:

- Oversee the post-event cleanup and ensure the venue is left in good condition.
- Collect feedback from clients, vendors, and attendees to assess the event's success.
- Provide final reports and evaluate the event's outcomes, including attendee satisfaction and financial performance.

Pay: ₹30,000.00 - ₹40,000.00 per month

Schedule:

- Day shift
- Morning shift

**Experience**:

- total work: 5 years (preferred)

Work Location: In person

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