Logistics Assistant

**Position Overview**:
The Logistics Assistant and Cashier position is a shared function for one position. This position will be responsible for providing support in managing logistics operations, including data entry tasks, managing financial transactions, maintaining petty cash, and ensuring accurate record-keeping. This position requires excellent organizational skills, attention to detail, strong numerical skills, attention to detail, and the ability to work in a fast-paced logistics environment.

**Roles and Responsibilities**:
**A. Logistics Support**:
i. Assist in coordinating inbound and outbound shipments, ensuring timely delivery, and tracking of goods.

ii. Receive and verify incoming shipments, ensuring accuracy against purchase orders and resolving any discrepancies.

iii. Prepare shipping documents, including packing lists, bills of lading, and customs declarations.

iv. Coordinate with carriers, freight forwarders, and customs agents to arrange transportation and ensure compliance with regulations.

v. Track and monitor shipment progress, providing regular updates to relevant stakeholders.

vi. Maintain accurate records of inventory levels, including stock counts, location tracking, and adjustments.

vii. Assist in resolving logistics-related issues, such as delays, damages, or shortages.

viii. Collaborate with the logistics team to optimize processes, improve efficiency, and reduce costs.

**B. Data Entry**:
i. Enter and maintain accurate data related to logistics operations in electronic systems or databases.

ii. Ensure timely and accurate data entry for purchase orders, shipping details, inventory records, and other relevant information.

iii. Verify and reconcile data discrepancies or errors to maintain data integrity.

iv. Generate reports and provide data analysis as required by the logistics team.

v. Assist in maintaining and updating documentation, including contracts, licenses, and permits.

vi. Support in monitoring and reporting key performance indicators (KPIs) related to logistics operations.

vii. Collaborate with cross-functional teams to gather and input relevant data for various projects or initiatives.

**C. Cashier Duties**:
i. Greet customers and provide prompt and friendly service at the cashier counter.

ii. Receive cash, checks, and credit card payments from customers for services
rendered.

iii. Accurately process transactions, ensuring that payments are applied to the correct
customer accounts.

iv. Issue receipts, refunds, or change to customers and maintain a balanced cash
register.

v. Reconcile cash register at the end of each shift and prepare accurate reports of daily
transactions.

vi. Follow established cash handling procedures to ensure the security of funds.

vii. Collaborate with the finance team to provide accurate financial data and support as
needed.

viii. Handle customer inquiries, resolve complaints, and provide exceptional customer
service.

**D. Petty Cash Management**:
i. Maintain and manage the petty cash fund, ensuring adequate availability for daily
office expenses.

ii. Receive and review petty cash requests, verifying the validity and accuracy of
supporting documents.

iii. Disburse petty cash according to approved requests and obtain appropriate receipts
or documentation.

iv. Reconcile and replenish the petty cash fund on a regular basis, ensuring accurate
record-keeping.

v. Prepare petty cash reports and maintain proper documentation for auditing purposes.

vi. Collaborate with the finance team to ensure compliance with company policies and
procedures.

vii. Handle petty cash-related inquiries and provide guidance to employees regarding
reimbursement procedures.

**E. Administrative Support**:
i. Assist in maintaining accurate records of financial transactions and customer
accounts.

ii. Prepare and process invoices, billing statements, and payment reminders.

iii. Ensure proper documentation and filing of financial records and reports.

iv. Collaborate with other departments to gather and verify financial information for
reporting purposes.

v. Assist in inventory management by conducting periodic stock checks and providing
input on reordering.

**Required Qualifications**:
**A. Education and Experience**:
i. High school diploma or equivalent.

ii. Prior experience in logistics or data entry roles is preferred.

iii. Prior experience in cashiering or finance-related roles is preferred.

iv. Experience in handling petty cash will be an advantage.

**B. Skills and Competencies**:
i. Strong organizational and time management skills.

ii. Attention to detail with a focus on data accuracy.

iv. Excellent data entry and typing skills.

v. Good analytical and problem-solving abilities.

vi. Effective communication and interpersonal skills.

vii. Ability to work independently and as part of a team.

viii. Knowledge of logistics procedures, terminology, and documentation is a plus.

ix. Strong numerical and math skills.

x. Attention to detail