Event Executive

3 days ago


Vesu Surat Gujarat, India Rawalwaisa Textile Industries Pvt. Ltd (Surat) Full time

**Job Title: Event Executive**

**Location**: Dumas Road, Vesu, Surat
**Salary**: ₹25,000 - ₹37,000 per month
**Experience**: 3-5 years (Preferred in weddings, luxury events, or hospitality)
**Education**: Bachelor’s/Master’s in Event Management, Hospitality, Business Administration, or a related field

**Key Responsibilities**:
**1. Event Planning & Execution**
- Manage end-to-end production planning and execution for events.
- Coordinate with venues and maintain strong relationships to ensure smooth operations.
- Handle vendor coordination, on-site setup, and ensure adherence to approved layouts, mood boards, and timelines.

**2. Team & Department Management**
- Lead and guide the production team to ensure seamless execution.
- Enforce SOPs and maintain internal reporting standards.
- Conduct team huddles and training sessions for performance improvement.

**3. Collaboration & Vendor Relations**
- Work closely with the Creative Team to bring concepts to life.
- Research and source new materials and vendors.
- Maintain strong vendor relationships and negotiate rates and services.
- Ensure coordination across departments and alignment of deadlines.

**4. On-Site Supervision & Safety**
- Conduct site visits and pre-event planning meetings.
- Handle real-time troubleshooting during live events.
- Enforce safety protocols and ensure venue compliance standards are met.

**5. Reporting & Communication**
- Report progress and updates to the Production Manager (HOD).
- Submit weekly/monthly reports and improve operational workflows.
- Align with organizational goals and contribute to efficient execution.

**6. Cost Negotiation & Analysis**
- Negotiate with vendors for competitive pricing.
- Prepare and maintain cost analysis sheets for all events.
- Ensure timely vendor payments and post-event financial closure.
- Work closely with the accounts team and cost controller for budget adherence.

**Required Skills & Competencies**:

- **Skills**: Event production, vendor coordination, cost negotiation, on-ground execution, timeline management
- **Knowledge**: Event logistics, design execution, SOPs, safety protocols, vendor management
- **Attributes**: Detail-oriented, accountable, proactive, creative, team leader
- **Motivation**: Passion for quality execution, team growth, and creating memorable events

Pay: ₹25,000.00 - ₹37,000.00 per month

Work Location: In person


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