Event production manager
3 days ago
Job Title: Event Production ManagerDepartment: Production & Operations
Reporting To: Director / Production Head
Location: On-Site & Godown Based (with frequent travel to event venues)
Role Overview:
The Event Production Manager is responsible for translating event concepts and client-approved designs into on-ground reality. This role involves managing all technical, logistical, and manpower aspects of event production — ensuring timely setup, flawless execution, and smooth coordination between creative, client servicing, and ground teams.
Key Responsibilities1. Planning & Coordination
- Interpret final PPTs and production layouts received from the Client Servicing (CS) team.
- Plan the execution process — divide work among departments (fabrication, lighting, floral, printing, etc.).
- Coordinate with vendors for flex printing, fabrication, CNC work, props, and rentals.
- Prepare and share event-wise production schedules, loading lists, and setup timelines.
2. Material & Manpower Management
- Check stock availability with the godown in-charge before initiating new production.
- Raise requirements for new materials or vendor work (printing, painting, etc.).
- Allocate manpower for setup and supervise helpers, carpenters, electricians, and florists.
- Ensure all production material is packed, labeled, and dispatched safely to the venue.
3. On-Site Execution
- Oversee complete on-site setup from start to finish — including structure placement, lighting, and décor finishing.
- Coordinate closely with client and CS team during setup to accommodate last-minute changes.
- Ensure all décor elements (flexes, arches, pillars, backdrops, console tables, etc.) are correctly installed as per design reference.
- Maintain discipline, safety, and time efficiency among team members.
4. Vendor & Logistics Coordination
- Handle coordination with vendors for tempo loading/unloading, transport timing, and return schedules.
- Monitor on-ground vendor work (printing, sound, light, or fabrication).
- Cross-check deliveries, ensure timely arrival of all components to avoid delays.
5. Quality Control & Finishing
- Inspect all materials before dispatch — ensure color, polish, and finish match approved samples.
- Maintain high standards of aesthetics, alignment, and cleanliness at setup.
- Share setup progress photos and videos with management in real-time.
6. Post-Event Responsibilities
- Coordinate event wrap-up and ensure all items are dismantled safely.
- Cross-check inventory before loading back to godown.
- Submit event completion report with feedback on team performance, damages, and improvements.
Skills & Requirements
- Strong leadership and team management skills.
- Knowledge of event décor materials (wood, flex, acrylic, metal, floral, etc.).
- Excellent coordination, communication, and problem-solving ability.
- Familiarity with design layouts, fabrication processes, and vendor management.
- Ability to work under pressure and tight deadlines.
- Minimum 3–5 years of experience in event production or fabrication management.
- Proficiency in Excel, WhatsApp coordination, and visual reference understanding.
KPIs (Key Performance Indicators)
- Timely completion of setups.
- Material quality and finishing standards.
- Budget adherence.
- Vendor and manpower efficiency.
- Zero damage or missing material reports.
- Client satisfaction and team coordination score.
Job Type: Full-time
Work Location: In person
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