Event Executive

3 days ago


Vesu Surat Gujarat, India Rawalwaisa Textile Industries Pvt. Ltd (Surat) Full time ₹ 3,00,000 - ₹ 4,44,000 per year

Job Title: Event Executive

Location: Dumas Road, Vesu, Surat

Salary: ₹25,000 – ₹37,000 per month

Experience: 3–5 years (Preferred in weddings, luxury events, or hospitality)

Education: Bachelor's/Master's in Event Management, Hospitality, Business Administration, or a related field

Key Responsibilities:

1. Event Planning & Execution

  • Manage end-to-end production planning and execution for events.
  • Coordinate with venues and maintain strong relationships to ensure smooth operations.
  • Handle vendor coordination, on-site setup, and ensure adherence to approved layouts, mood boards, and timelines.

2. Team & Department Management

  • Lead and guide the production team to ensure seamless execution.
  • Enforce SOPs and maintain internal reporting standards.
  • Conduct team huddles and training sessions for performance improvement.

3. Collaboration & Vendor Relations

  • Work closely with the Creative Team to bring concepts to life.
  • Research and source new materials and vendors.
  • Maintain strong vendor relationships and negotiate rates and services.
  • Ensure coordination across departments and alignment of deadlines.

4. On-Site Supervision & Safety

  • Conduct site visits and pre-event planning meetings.
  • Handle real-time troubleshooting during live events.
  • Enforce safety protocols and ensure venue compliance standards are met.

5. Reporting & Communication

  • Report progress and updates to the Production Manager (HOD).
  • Submit weekly/monthly reports and improve operational workflows.
  • Align with organizational goals and contribute to efficient execution.

6. Cost Negotiation & Analysis

  • Negotiate with vendors for competitive pricing.
  • Prepare and maintain cost analysis sheets for all events.
  • Ensure timely vendor payments and post-event financial closure.
  • Work closely with the accounts team and cost controller for budget adherence.

Required Skills & Competencies:

  • Skills: Event production, vendor coordination, cost negotiation, on-ground execution, timeline management
  • Knowledge: Event logistics, design execution, SOPs, safety protocols, vendor management
  • Attributes: Detail-oriented, accountable, proactive, creative, team leader
  • Motivation: Passion for quality execution, team growth, and creating memorable events

Job Type: Full-time

Pay: ₹25, ₹37,000.00 per month

Work Location: In person


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