
Event Executive
3 days ago
Job Title: Event Executive
Location: Dumas Road, Vesu, Surat
Salary: ₹25,000 – ₹37,000 per month
Experience: 3–5 years (Preferred in weddings, luxury events, or hospitality)
Education: Bachelor's/Master's in Event Management, Hospitality, Business Administration, or a related field
Key Responsibilities:
1. Event Planning & Execution
- Manage end-to-end production planning and execution for events.
- Coordinate with venues and maintain strong relationships to ensure smooth operations.
- Handle vendor coordination, on-site setup, and ensure adherence to approved layouts, mood boards, and timelines.
2. Team & Department Management
- Lead and guide the production team to ensure seamless execution.
- Enforce SOPs and maintain internal reporting standards.
- Conduct team huddles and training sessions for performance improvement.
3. Collaboration & Vendor Relations
- Work closely with the Creative Team to bring concepts to life.
- Research and source new materials and vendors.
- Maintain strong vendor relationships and negotiate rates and services.
- Ensure coordination across departments and alignment of deadlines.
4. On-Site Supervision & Safety
- Conduct site visits and pre-event planning meetings.
- Handle real-time troubleshooting during live events.
- Enforce safety protocols and ensure venue compliance standards are met.
5. Reporting & Communication
- Report progress and updates to the Production Manager (HOD).
- Submit weekly/monthly reports and improve operational workflows.
- Align with organizational goals and contribute to efficient execution.
6. Cost Negotiation & Analysis
- Negotiate with vendors for competitive pricing.
- Prepare and maintain cost analysis sheets for all events.
- Ensure timely vendor payments and post-event financial closure.
- Work closely with the accounts team and cost controller for budget adherence.
Required Skills & Competencies:
- Skills: Event production, vendor coordination, cost negotiation, on-ground execution, timeline management
- Knowledge: Event logistics, design execution, SOPs, safety protocols, vendor management
- Attributes: Detail-oriented, accountable, proactive, creative, team leader
- Motivation: Passion for quality execution, team growth, and creating memorable events
Job Type: Full-time
Pay: ₹25, ₹37,000.00 per month
Work Location: In person
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