Executive Assistant to CEO

6 days ago

Chembur Mumbai Maharashtra, India Super Scholar Full time

**Overview**

The Executive Assistant plays a crucial role in providing high-level administrative support to executives within the organization. They are responsible for managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth operation of the executive's office. The Executive Assistant acts as a gatekeeper and serves as the primary point of contact for internal and external stakeholders. They play a key role in facilitating the efficient functioning of the executive's office and ensure that all administrative tasks are handled with precision and professionalism.

**Key responsibilities**
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Coordinate and organize meetings, events, and conferences, including scheduling, agenda preparation, and logistics management
- Prepare and edit reports, presentations, and documents for executive review
- Conduct research, compile data, and prepare reports as required
- Assist in creating and maintaining operational and procedural documentation
- Provide administrative support such as filing, data entry, and office management
- Act as the liaison between the executive and internal/external stakeholders
- Handle confidential and sensitive information with discretion and professionalism
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Organize and maintain the executive's office, ensuring efficiency and productivity
- Anticipate the needs of the executive and proactively address them
- Assist with personal tasks and errands for the executive as needed
- Collaborate with other administrative staff to ensure seamless operations

**Required qualifications**
- Bachelor's degree in Business Administration, Management, or related field
- Proven experience as an executive assistant or in a similar administrative role
- Excellent knowledge of office management systems and procedures
- Proficient in MS Office, with exceptional knowledge of Word, Excel, and PowerPoint
- Strong organizational and time management skills
- Exceptional verbal and written communication skills
- Ability to prioritize tasks and work efficiently under pressure
- High level of attention to detail and accuracy
- Ability to handle confidential information with integrity and professionalism
- Strong problem-solving and decision-making abilities
- Ability to multitask and adapt to changing priorities
- Proactive and self-motivated with a positive and professional approach
- Discretion and integrity in handling sensitive information
- Ability to work independently as well as part of a team

**Job Types**: Full-time, Permanent

Pay: ₹300,000.00 - ₹800,000.00 per year

Schedule:

- Day shift
- Fixed shift
- Morning shift

Application Question(s):

- Your current area pincode?
- Your current salary?
- Are you comfortable with Chembur location in Mumbai?

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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