Pre-qualification & Licensing Coordinator

We’re AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors.

Our teams take great pride in delivering some of the world’s most prestigious projects. This success is driven by our talented people, whose diverse perspectives, expertise, and knowledge set us apart. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.

When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer’.

The role is suited to a commercially aware multitasker who can organise and prioritise assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.

The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.

We’re looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.

**Key ingredients of the role & Specific skills required**:
Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.

**Job title**:Pre-Qualification & Licensing Coordinator

**Years of experience**:4 years (U.S. vendor registration and licensing)

**Reports To (title)**:Proposal Managers (USA) and Win Work Team Lead (India)

**Role: Expected functions**

Own U.S. pre-qualification, vendor registrations, and licensing to enable eligibility for pursuits. Manage many state/city portals and the respective clients’ requirements, and corporate documentation; monitor expirations and coordinate renewals to keep AtkinsRéalis bid-ready.

**Job Duties: Responsibilities**

Plan and execute registrations across state procurement systems, and city/county vendor portals; maintain master tracker.

Compile corporate documents (incorporation, FEIN, W-9, insurance, certifications, safety stats) and ensure version control.

Coordinate with Legal/Risk for required attestations; support DBE/MBE/SBE certifications with partners where applicable.

Monitor expirations (licenses, certificates, portal credentials) and proactively renew; notify pursuit teams of status/constraints.

Deadline & Task Management.

Partner with Proposal Managers to provide pre-qual packages and client-specific forms well in advance of due dates.

Standardize naming conventions and storage on SharePoint; support audits, data calls, and compliance questionnaires.

Contribute to improvements in pre-qual playbooks, FAQs, and templates; train coordinators on systems and best practices.

**Scope of the job role: Level of work and its importance to the organization**

**COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.)**

High compliance and documentation rigor across multiple jurisdictions; balancing long lead times with near-term pursuit needs.

**DECISION-MAKING (Supervision received; independent judgment or initiative; consequence of error)**

Works independently within policy; proposes sequencing and mitigations for complex license/registration requirements.

**INTERNAL CONTACTS (Required interaction/relationship with others within the or