Executive Admin

2 days ago

Anna Salai Chennai Tamil Nadu, India Ideassion Technologies Solutions Full time

_**Roles and Responsibilities -**_ _The roles and responsibilities of the _Executive Admin cum Receptionist _will be to,_
- Welcome and assist visitors, interviewers, and other guests.
- Make necessary phone calls to vendors and manage relationships with external suppliers.
- _Issue and manage access cards for employees and visitors
- Maintain and monitor office supplies, housekeeping supplies, coffee machine stock, and library books.
- Provide daily instructions to housekeeping staff and ensure cleaning procedures are followed.
- Oversee the maintenance and servicing of office equipment such as coffee machine, AC, water dispensers, genset (including fuel monitoring), and electricity backup systems.
- Handle incoming and outgoing couriers, ensuring proper tracking and entry of records
- Ensure timely payment of utility bills (Electricity Board, etc.) and track payment confirmation from vendors.
- Send invoice bills to designated personnel (e.g., Finance Manager) and update quotations for expense approvals.
- Generate and submit employee’s attendance report.
- Maintain and manage petty cash for office expenditures.
- Assist in processing housekeeping and other staff salaries (e.g., security, maid).
- Manage stock and order supplies for office stationery, water, milk, and other essentials.
- Assist with printouts and document preparation as required.

**Secondary Responsibilities include,**
- Manage the day-to-day operations of the office, ensuring a productive and organized environment.
- Plan and coordinate office events such as team-building activities, meetings, and conferences.
- Assist with onboarding new employees by preparing workstations, office supplies, and access credentials.
- Manage meeting room bookings and prepare rooms for meetings and events as required.
- **Requirements and Skillset**_
- 2+ years of experience in office administration or a similar role._
- High school diploma or Graduate; education in business administration is a plus._
- Good written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Basic knowledge of bookkeeping and office management systems.
- Ability to multitask and handle a variety of tasks efficiently

**Job Types**: Full-time, Permanent

Pay: ₹8,392.19 - ₹15,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Anna Salai, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Higher Secondary(12th Pass) (required)

**Experience**:

- total work: 1 year (required)

**Language**:

- Tamil (required)
- English (required)

Willingness to travel:

- 25% (required)

Work Location: In person

Application Deadline: 20/12/2024
Expected Start Date: 18/12/2024

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