Office Assistant

15 hours ago

Kochi Kerala, India OLIVINE INDUSTRIES Full time

To provide general administrative and clerical support to ensure the smooth operation of an office. Their responsibilities include answering phones, managing files, scheduling appointments, and greeting visitors. They may also handle mail, manage office supplies, and assist with basic bookkeeping and data entry. Essentially, they are the backbone of an office, handling a variety of tasks to support staff and maintain an organized workspace.

Here's a more detailed breakdown of common Office Assistant duties:
Administrative and Clerical Tasks:

- **Answering phones and directing calls**:

- Serving as the first point of contact for incoming calls and routing them to the appropriate person or department.
- **Managing correspondence**:

- **Filing and record keeping**:
Organizing and maintaining both physical and electronic files to ensure easy access to important documents.Coordinating calendars and scheduling appointments for staff members and clients.Inputting information into databases and updating records as needed.Creating and editing documents, reports, and presentations using word processing and other software.Monitoring inventory and ordering supplies to ensure the office has everything it needs.Ensuring that office equipment like printers, copiers, and fax machines are in working order.Customer Service and Reception:

- **Scheduling appointments and meetings**:

- **Data entry and record updates**:

- **Preparing documents**:

- **Ordering and managing office supplies**:

- **Maintaining office equipment**:

- **Greeting visitors**: Welcoming visitors to the office and directing them to the appropriate person or area.
- **Providing information and assistance**: Answering questions and providing assistance to visitors and staff.

Other Responsibilities:

- **Assisting with travel arrangements**: Booking flights, accommodations, and other travel arrangements for staff members.
- **Organizing office events**: Assisting with the planning and execution of office events and meetings.
- **Light bookkeeping and accounting tasks**: Assisting with basic bookkeeping duties, such as processing invoices and expense reports.
- **Maintaining a tidy and organized workspace**: Ensuring that common areas are clean and organized.

Pay: ₹8,831.22 - ₹20,167.86 per month

Schedule:

- Day shift

Supplemental Pay:

- Commission pay
- Performance bonus

Work Location: In person

Application Deadline: 24/07/2025

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