Executive Assistant

6 days ago

Ahmedabad, India iConsultera Full time

TITLE: EXECUTIVE ASSISTANT
LOCATION: 4th FLOOR, ACHALRAJ, OPP MAYORS BUNGLOWS, LAW GARDEN, AHMEDABAD 380006
WORK HOURS: 06:00 PM TO 03:30 AM (MONDAY THROUGH FRIDAY)

**JOB DESCRIPTION**:
**REQUIRED SKILLS**:

- 2 Years of Experience as an Executive Assistant.
- Bachelor’s degree in Business Administration, International Relations, or a related field.
- Proven experience as an Executive Assistant, preferably with international exposure.
- Strong organizational and time management skills, with the ability to prioritize tasks and meeting deadlines.
- Excellent communication skills, both written and verbal, with fluency in English and proficiency in additional languages preferred.
- Proficient in using productivity tools, such as Microsoft Office Suite, calendar management software, and online collaboration platforms.
- Ability to adapt to different cultures, understand international business etiquette, and work effectively across diverse teams.
- Exceptional attention to detail and ability to maintain confidentiality.

**JOB RESPONSIBILITIES**:

- Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones.
- Anticipate conflicts and proactively resolve scheduling issues to ensure efficient use of executive time.
- Maintain confidentiality and handle sensitive information with discretion and professionalism, including organizational database and document management systems
- Arrange and coordinate internal and external meetings, including logistics, agendas, presentations, and materials.
- Prepare meeting minutes, follow-up on action items, and ensure timely completion of deliverables.
- Organize and support international conferences, seminars, and business events, including venue selection, vendor management, and participant coordination.
- Act as a point of contact and liaison between executives and international stakeholders, including clients, partners, and government officials.
- Conduct research and gather information on international markets, industry trends, and cultural practices to support executive decision-making.
- Assist with language translation and interpretation as needed during international meetings and interactions.
- Undertake special projects and assignments as directed by executives, demonstrating flexibility and adaptability.

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