Operations Associate

**Event Operations Associate, South Asia (Delhi, India - Remote)**

We are looking for a professional with experience in events planning, project management, procurement, organizational recordkeeping and stakeholder communications. They would be able to multi-task, collaborate, set priorities and meet deadlines with limited direction while working remotely. They must also possess a commitment to IEEFA’s mission to accelerate the transition to a diverse, sustainable and profitable energy economy.

IEEFA is a rapidly-growing NGO/not-for-profit that conducts research and analysis on financial and economic issues related to energy markets, trends and policies. Headquartered in the United States, IEEFA has a team of analysts and communications personnel located across the globe. Our dynamic India-based team works collaboratively with IEEFA internationally and in the region across different research areas including the coal, gas, and electricity markets.

**Roles and Responsibilities**
- Provide high level operational support to the Operations Manager and the Director, South Asia.
- Assist the Operations team with planning and on-site coordination of global conferences, retreats and cross-regional events, using project management tools for effective collaboration.
- Plan and execute regional team meeting and stakeholder events in South Asia, managing logistics, vendors and on-site coordination.
- Assist in the evaluation of the success of each event and identify areas for improvement.
- Manage vendor relationships, ensuring timely delivery of services for events and travel, and ordering necessary promotional materials, office supplies and IT equipment for remote team members.
- Work with the Operations and Finance teams to track events and procurement budgets and assign costs to appropriate grants.
- Manage travel arrangements for IEEFA team members and speakers, liaising with travelers, global travel agents and service providers to ensure responsive and efficient travel support.
- Assist with tracking grant documentation submissions and funder communication.
- Maintain an internal record of stakeholder events and meetings, including event collateral such as agendas, photos, and participants lists.
- Maintain IEEFA’s master calendar and assist with scheduling meetings internally and with external stakeholders.
- Other duties as assigned.

**Required Qualifications**
- 1-3 years’ experience in event planning, administrative support or coordination
- A bachelor’s degree in business administration or appropriate and relevant experience in lieu of the degree
- Strong English language written and verbal communications skills
- Experience maintaining digital calendars and using digital scheduling platforms
- Highly organized; attention to detail; able to check work-products for accuracy
- Strong project management skills, and ability to set priorities and meet deadlines with limited direction while working remotely
- Proficient in using the Microsoft Office Suite (Word, Excel and PowerPoint) and Zoom
- Team oriented; able to interact professionally with a diverse population of colleagues and stakeholders
- Demonstrated commitment to diversity, equity and inclusion
- Commitment to IEEFA’s mission to accelerate the transition to a diverse, sustainable and profitable energy economy

**Preferred Qualifications**
- Experience working with a global organization
- Experience working with a nonprofit/NGO

**Compensation and Benefits**
Full-time 12-month fixed-term employment contract with the option of extension by mutual agreement and a market competitive remuneration. Pay rates are based on education, skill, experience level and internal equity.

**Work Schedule**
Full time, 40 hours/week. General hours are Monday-Friday 9am-5pm, however IEEFA is an international organization, so some late evening, early morning and weekend work will be required due to time zone differences and for on-site event coordination.

**Travel**
Domestic and International travel will be required to participate in conferences, meetings, and team retreats.

**Physical Demand and Work Environment.**
Must be able to work for prolonged periods at a computer. Computer work can involve repetitive motion, eyestrain, back, and neck strain.

**EOE Statement**
We are an equal opportunity employer and value diversity at IEEFA. All members of under-represented groups are especially encouraged to apply. We are committed to providing all team members with a work environment free from discrimination and harassment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, pregnancy/parental status or disability status.

**Reasonable Accommodation Statement**

**To Apply