Operation Associate

About O-HIVE:
O-HIVE is an innovative 3D collaboration and analytics platform designed to empower businesses to visualize data, streamline collaboration, and optimize decision-making. As we continue to expand, we’re looking for a **detail-oriented and highly organized Operations Associate** to manage critical administrative tasks, oversee operational functions, and ensure the smooth running of daily operations.

Key Responsibilities:
1. **Grant Applications & Management**:

- **Grant Research**: Identify potential grant opportunities for the company, including government, industry-specific, and innovation-based grants.
- **Application Process**: Prepare and submit grant proposals, ensuring all deadlines are met and requirements are fulfilled.

2. **Payroll & Expenses Management**:

- **Payroll Administration**: Oversee and ensure the timely processing of payroll for employees, ensuring accuracy and compliance with tax and legal regulations.
- **Expense Tracking**: Manage the company’s expenses, including employee reimbursements, office supplies, and operational costs. Ensure expenses align with the company’s budget and accounting guidelines.
- **Financial Reporting**: Assist in preparing regular reports on payroll and expenses for management review.

3. **Office Management**:

- **Office Supplies & Equipment**: Manage office inventory, ensuring necessary supplies, equipment, and tools are stocked and maintained for remote teams.
- **Vendor Coordination**: Handle relationships with external vendors (e.g., for office supplies, equipment, software licenses) and ensure service agreements are fulfilled.
- **Remote Team Support**: For a remote-first company, manage virtual tools and platforms, ensuring employees have access to the resources they need to work efficiently.

4. **Administrative Assistance**:

- **Executive Support**: Assist management with administrative tasks, including scheduling meetings, booking travel, and preparing materials for presentations or meetings.
- **Document Management**: Stay keen on organizing, filing, and managing all documentation related to operations, grants, contracts, and employee records.
- **Internal Communication**: Act as a point of contact for day-to-day operations, ensuring internal communication runs smoothly and ensuring all team members have access to necessary information.

5. **Liaison Role**:

- **Interdepartmental Coordination**: Serve as a liaison between different departments (e.g., HR, finance, sales) to ensure smooth workflow and communication.
- **External Partnerships**: Manage external relationships with partners, contractors, or vendors, ensuring positive interactions and efficient service delivery.
- **Team Support**: Provide support across various teams by coordinating tasks, sharing information, and helping to implement organizational changes or new policies.

Qualifications:
**Experience**:

- 2-3 years of experience in an operations or administrative role, ideally in a tech or SaaS company.

**Strong Organizational Skills**:

- Ability to multitask, prioritize tasks, and stay organized in a fast-paced environment.
- Excellent attention to detail, particularly when handling documentation, financials, and deadlines.

**Communication Skills**:

- Strong written and verbal communication skills, able to liaise with both internal teams and external stakeholders in a professional and clear manner.
- Comfortable assisting leadership with administrative tasks and responding to inquiries from various departments.

**Technical Proficiency**:

- Proficient with office software (Microsoft Office Suite, Google Workspace) and financial tools (QuickBooks, payroll systems).
- Familiarity with remote work tools (Slack, Zoom, Trello, etc.) to facilitate communication and task management.

**Problem-Solving Skills**:

- Proactive and able to identify operational inefficiencies and suggest improvements to processes and procedures.
- Ability to handle sensitive information with discretion and confidentiality.

**Grant & Financial Knowledge**:

- Basic understanding of payroll systems, expense tracking, and financial reporting.
- **Detail-Oriented**: You are meticulous in handling financials, documentation, and communication, ensuring nothing slips through the cracks.
- **Efficient & Self-Motivated**: Able to manage multiple tasks independently and stay on top of deadlines without close supervision.
- **Flexible & Adaptable**: Comfortable working in a dynamic, ever-evolving environment and ready to take on a variety of operational tasks.
- **Collaborative**: Able to work effectively with cross-functional teams and act as a reliable point of contact for both internal and external stakeholders.
- **Positive Attitude**: Friendly, approachable, and solution-focused, you contribute positively to the team’s morale and operations.

Pay: ₹500,000.00 - ₹700,000.00 per year

**Education**:

- Secondary School (preferred)

**Experience**:

- Customer service: 1 year (preferred)

Lice