Tender Executive

2 days ago

Gurugram Haryana, India Univlabs Technologies Pvt Ltd Full time

**Key Responsibilities**:
**Tender Management and Coordination**:

- **Tender Work**: Oversee and manage the complete tender process from initiation to submission.
- **Legal Documentation**: Ensure all required legal documentation related to tenders is completed, including contracts, compliance forms, and certificates.
- **Quotation Preparation**: Prepare accurate and competitive quotations as part of the tender submission process.
- **Bid Document Preparation**: Coordinate, prepare, and compile all required bid submission documents, including tender questionnaires and pre-qualification documents.
- **Cross-department Coordination**: Organize and mobilize all departments involved in tendering and bidding activities. Ensure that necessary information is gathered for contract review.

**Tender Submission and Compliance**:

- **Vetting and Tracking Tenders**: Vet incoming tenders, ensuring proper documentation, noting tender due dates, project timelines, and submission instructions/requirements.
- **Tender Information Collection**: Collate relevant tender information from various sources, including online search engines, industry reports, and market intelligence.
- **Tender Submission Deadline Management**: Monitor and ensure strict adherence to submission deadlines, ensuring timely submission by managing the checking, binding, packing, and preparation of outgoing tender submissions.
- **Standardization of Submissions**: Ensure that tender submissions meet customer specifications and are consistent in terms of format, font, logos, and other submission requirements.

**Relationship Management and Communication**:

- **Collaboration with Commercial Department**: Assist the commercial department in fostering and maintaining positive relationships with both existing and potential associates/customers.
- **Pre-Bid Meetings**: Attend and actively engage in pre-bid meetings to gather essential project details and specifications.
- **Demonstration Follow-ups**: Follow up with departments to schedule and ensure successful demonstrations for potential clients or project stakeholders.

**Regional and National Tender Coordination**:

- **Central and State Tender Coordination**: Take responsibility for coordinating and preparing tenders for both central and state-level opportunities.
- **Pan India Coordination**: Work with departments across India to collect tender leads and ensure that all potential opportunities are identified and captured.

**Qualifications and Skills**:

- **Education**: Bachelor’s degree in Business Administration, Engineering, or related field (or equivalent experience).
- **Experience**: Minimum of 3years in tendering, bidding, or commercial contract management.
- **Skills**:

- Strong understanding of tender processes, submission requirements, and legal documentation.
- Excellent communication and negotiation skills.
- Attention to detail, ensuring high-quality and error-free submissions.
- Ability to work in a team and collaborate across departments.
- Strong organizational and time management skills to meet deadlines.

Pay: Up to ₹400,000.00 per year

Work Location: In person

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