Export Documentation Executive

3 days ago

Bodakdev Ahmedabad Gujarat, India KK HR services Full time

**Key Skills & Competencies**:

- Proactive, organized, and detail-oriented approach.
- Strong comprehension of end-to-end shipment processes.
- Excellent communication, interpersonal, and follow-up skills.
- In-depth knowledge of **international trade, taxation, INCOTERMS (FOB, CIF, DDP, DDU, etc.)** and EXIM policies.
- Hands-on experience with **ERP, Tally, Advanced Excel**.
- Familiar with **banking transactions, LC administration, EBRC closure, DGFT & Customs compliances**.

**Roles & Responsibilities**:

- Oversee and manage all **export/import shipments** while ensuring smooth documentation and compliance.
- Plan, monitor, and track **inbound & outbound deliveries**; liaise with transporters, CHA, banks, and freight forwarders.
- Supervise **logistics, warehouse operations, transportation, and customer services** for timely deliveries.
- Handle **EXIM documentation** including Bill of Lading, Certificate of Origin, Invoice, Packing List, Inspection & Insurance Certificates.
- Responsible for **banking documentation, license management, and DGFT filings**.
- Build and maintain strong relations with **shipping lines & forwarders** to negotiate competitive rates.
- Provide shipment updates to customers regarding **status, documents, and payments**.
- Analyze logistics performance, budgets, and costs; recommend process improvements.
- Ensure **compliance with ISO standards, international trade laws, and local regulations**.
- Maintain awareness of government policies related to **FTAs, MEIS, Duty Drawbacks, and EXIM benefits**.
- Process **EXIM bills, month-end provisions, and accounting entries** on time.
- Conduct cost analysis of imports and manage **goods-in-transit accounting**.
- Coordinate inspections for **damaged shipments**, arrange surveys with insurers, obtain short lading certificates, and file insurance claims.
- Obtain all necessary **legal and attested export documents** from Chambers of Commerce & Industry.

**Additional Responsibilities**:

- Work closely with **marketing, purchase, and plant teams** to align logistics with company operations.
- Handle **customer escalations, complaints, and disputes** effectively.
- Prepare and share **export analysis & reports** with management for decision-making.

This version keeps everything you had but is structured with **better readability, bullet hierarchy, and professional tone**.

Do you want me to also **shorten it into a crisp WhatsApp / Job Portal posting** (2-3 paragraphs) while keeping this detailed version as the full JD?

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Pay: ₹25,170.43 - ₹35,367.72 per month

**Benefits**:

- Provident Fund

**Experience**:

- Export docu: 3 years (required)

Work Location: In person

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