Assistant Company Secretary

Location: Mumbai, IN, 400076- Req ID: 81417- Facility: Mumbai-470- Department: Finance & Control, Vadodara Site- Division: Finance**Basic Function**:
This position is to support the Finance Manager to provide governance of financial reporting and internal controls for the legal entity Basell Polyolefins India Private Ltd “BPIPL”. This position also plays a key role ensuring secretarial and legal compliance for 4 legal entities in AFMEI region along with banking / Treasury support.

**Roles & Responsibilities**:
**RESPONSIBILITIES AND ACCOUNTABILITIES**:
**Accounting and Reporting**
- Support Finance Manager to ensure proper disclosures and governance related to financial statements are
- Support finance manager to prepare/monitor cash flow including variance analysis
- Create purchase requisition and service entry in SAP for finance related vendors
- Assist in drafting desk procedure, policies, etc.

**Secretarial & FEMA**
- Managing secretarial compliances including coordinating with the relevant internal stake holders and service providers for statutory meetings, maintenance of statutory records, statutory fillings etc.;
- Ensure Board/AGM meetings are conducted as per Companies Act
- Ensure timely filing of returns/ financials and forms with ROC and RBI
- As Company Secretary, implement decisions of the Board as per law.
- Ensuring compliance with secretarial standards
- Ensure other compliances related to issue of shares, debentures, ECB, dividend, alteration of MA/AA, statutory registers,appointment, reappointment, resignation of directors, directors remuneration, etc.
- Ensure compliance with CSR requirements and Secretarial audit
- Ensure DSC/management KYC/DIN are valid and renewed timely
- Ensure compliance with FEMA regulations e.g. FLA, FCGPR, etc.
- Co-ordinate compliance related to Gratuity and Superannuation trust deed with LIC, HR, etc.
- Provide support for merger, acquisition, legal entity restructuring, etc.
- Visit to ROC/RBI offices as need be Monitor the India legal environment and providing constant updates to the leadership team on relevant legal / regulatory changes.

**Legal**
- Maintaining legal contract database for tracking documents/contracts
- Management of litigation initiated by and against the company and liaising with internal/external counsel for the same;
- Ensure that all the contract renewals wherever required are initiated and processed well in advance with due consideration with internal compliance policies including compliance with non-govt. representative policy (NGR)
- Review agreements, bonds, undertaking, PoA, etc. and provide finance comments

**Banking & other regulatory**
- Managing banking activities including reviewing/preparing/coordinating KYC, changes in signatories LC documents, bank guarantees, export documentation with bank including GR waiver and liaising with the bank for other activities.
- Ensure timely renewal of insurance policies and liaising with external insurance broking firm.
- Ensure that the company always has an insurance cover
- Support for a smooth claim process if any
- Ensure that all the MSME related compliances including timey payment and necessary reporting requirements compiled with

**Min. Qualifications**:

Education:

- Bachelor’s degree or above in Law, Commerce or Finance related discipline
- Additional qualification M.Com/Inter CA preferred.

Work Experience:

- 5-7 years as Company Secretary or Assistant Company Secretary

Licenses & Certifications:

- Company Secretary (Member of the ICSI)

**Preferred Qualifications**:
**Competencies**:

- Builds effective teams
Collaborates
Cultivates innovation
Customer focus
Demonstrates courage
Drives results
Ensures accountability
Instills trust and exemplifies integrity