Assistant Company Secretary

2 days ago

Navi Mumbai, Maharashtra, India Job Search Full time ₹ 1,04,000 - ₹ 1,30,878 per year

Role & responsibilities

1. Role Overview

The Assistant Company Secretary will support the Company Secretary in ensuring compliance with statutory and regulatory requirements under the Companies Act, 2013, SEBI Regulations, RBI guidelines for NBFCs, and other applicable laws. The role also involves handling legal documentation related to loan transactions, drafting agreements, and supporting board/committee functioning.

2. Key Responsibilities

Secretarial & Compliance

  • Assist in convening and conducting Board, Committee, and General Meetings, including preparation of notices, agendas, presentations, minutes, and related records.
  • Ensure compliance with the Companies Act, 2013, SEBI LODR Regulations, and RBI NBFC regulations.
  • Preparation and filing of statutory forms/returns with MCA, BSE, SEBI, and RBI.
  • Maintain and update statutory registers, records, and filings in compliance with applicable laws.
  • Assist in drafting corporate policies (Board-approved policies, committee charters, etc.) and monitoring adherence.
  • Support in preparation of Corporate Governance Reports, Annual Reports, and other SEBI-mandated disclosures.

RBI & SEBI Compliance

  • Monitor regulatory updates relevant to NBFCs and listed companies.
  • Assist in preparing periodic returns, reports, and intimations to RBI, BSE, and SEBI.
  • Coordinate with regulators, statutory auditors, secretarial auditors, and internal teams for compliance matters.

Legal & Documentation

  • Draft, review, and vet loan documentation, agreements, deeds, undertakings, and other contracts.
  • Ensure that loan documentation aligns with company policies, RBI guidelines, and applicable legal requirements.
  • Liaise with external legal counsel on specific matters, if required.
  • Maintain a repository of legal documents and track compliance with covenants and contractual obligations.

Other Responsibilities

  • Assist in handling investor relations compliance and queries related to shareholders.
  • Support in drafting board resolutions, and internal authorizations.
  • Work with cross-functional teams (finance, accounts, legal, compliance) to ensure smooth operations.
  • Handle any additional responsibilities as may be assigned by the Company Secretary or management.

Preferred candidate profile

1. Desired Candidate Profile

  • Qualified Company Secretary (ACS) from the Institute of Company Secretaries of India (ICSI).
  • 02 years of post-qualification experience in secretarial and compliance functions (experience in NBFC/financial services sector preferred).
  • Knowledge of Companies Act, 2013, SEBI LODR, RBI NBFC Regulations, FEMA, and allied laws.
  • Familiarity with loan documentation and corporate legal agreements.
  • Strong drafting, communication, and organizational skills.
  • Proficiency in MS Office and exposure to compliance software/tools is desirable.

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