Personal Assistant
5 days ago
Profile: - Personal Assistant Experience: - Min 1 Years CTC: - Upto 3 LPA (Depend on the interview) Location: - Bangalore Working Days: - 6 Days **Roles and Responsibilities**: **1. Travel Arrangements** - Ticket Booking: Research, book, and manage flight, train, or other transportation tickets, considering preferred airlines/carriers, loyalty programs, and cost-effectiveness. This includes managing changes, cancellations, and re-bookings. - Hotel Reservations: Research and book suitable accommodation based on MD's preferences, budget, location, and itinerary. Manage check-in/check-out details, special requests, and cancellations. - Itinerary Preparation: Create detailed travel itineraries, including all booking confirmations, contact numbers, addresses, and local information. - Emergency Support: Be available to assist with travel-related emergencies or last-minute changes while the MD is traveling. - Expense Tracking: Maintain detailed records of all travel and related expenses (tickets, hotels, meals, local transport) for reconciliation and reimbursement purposes. - Reimbursement Processing: Prepare and submit expense reports for the MD's approval and reimbursement, adhering to company policies. **2. Online Cash Transactions** - Transaction Execution: Process online payments, transfers, and other financial transactions as instructed by the MD. This could include bill payments, vendor payments, expense reimbursements, and personal transfers. - Record Keeping: Maintain accurate and detailed records of all online transactions, including dates, amounts, recipients, purposes, and transaction IDs. This often involves using spreadsheets or dedicated financial software. - Security & Confidentiality: Strictly adhere to all security protocols for online banking and financial data. Maintain absolute confidentiality regarding the MD's financial information. - Reporting: Provide regular summaries or reports of online financial activities to the MD as required. - Fraud Monitoring (Awareness): Be vigilant for any unusual or suspicious transaction activity and report it immediately to the MD. **3.Meeting Schedule Management & Travel Logistics** - Calendar Management: Proactively manage the MD's daily, weekly, and monthly schedule, including internal and external meetings, appointments, and travel arrangements. - Meeting Coordination: Schedule meetings, send invitations, manage RSVPs, and coordinate logistics such as room bookings, audio-visual equipment, and catering. - Preparation & Reminders: Prepare meeting agendas, gather necessary documents, and provide timely reminders to the MD about upcoming meetings and their requirements. - Prioritization: Assist the MD in prioritizing meetings and commitments, identifying potential conflicts, and offering solutions. - Follow-up: Track action items from meetings and ensure timely follow-up on tasks assigned to the MD. **Job Types**: Full-time, Permanent Pay: ₹20,000.00 - ₹25,000.00 per month Application Question(s): - Are you qualified with Diploma/Degree in Graducation or relevant field? - are you most comfortable with location Bangalore? - what is your current annual salary / ctc? - what is your expected annual salary / ctc? - How many years of Proven experience in Personal Assistant? - what is your notice period? (in days) - How would you rate yourself on a scale of 1 to 10?" between your experience /skills & as required experience in job descriptions? **Language**: - English (preferred) Work Location: In person
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