Back-office Assistant Hanoi

1 week ago

Bengaluru, India Luxoft Full time

**Project** Description**:
Project Management Office of a large delivery centre within Luxoft seeks a Back-Office Assistant. This position supports day-to-day resource management functions: coordination of employee onboarding procedure; maintenance of the operational structure; collection and analysis of staff-related reports on regular basis and ad hoc requests; supporting of administrative project activities.

**Responsibilities**:

- Actively coordinate organizational changes and onboarding procedure: ensure that operational structures in the company systems are up-to-date, staff assignments changes are processed promptly.
- Maintenance of multiple databases, including data verification and provision of accurate staff-related reports and extracts.
- Administrative support to projects, including, timesheet data collection, purchasing requests, training coordination, assistance to management.

**Skills**:
Must have
- Advanced MS Office user (MS Excel, MS Outlook, MS Word, MS PowerPoint). Especially Excel.
- Must be proficient in excel skills like VlookUp, Conditional formatting, Pivot Tables, Charters creation etc
- Good written and verbal communication skills
- Ability to make professionally looking reports, presentations and other materials.
- Profound working experience with complex corporate systems is good to have
- Proven experience of handling big amount of heterogeneous data.
- Multitasking

Individual abilities: a result-oriented person with the ability to execute several tasks at a time and to work under time pressure; discipline and self-management; proven skills in keeping data in the structured state; high level of responsibility; accurate approach to data processing.Teamwork abilities: readiness for intensive communication with distributed management team; proactivity, persistence and flexibility in teamwork.Nice to have

Jira, Oracle
Employees onboarding experience is a plus
Experience in operation in IT company is a plus

**Languages**:
English: C2 Proficient

**Seniority**:
Regular

Vacancy Specialization

PMA

Ref Number

VR-101477

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