Administration Officer

2 weeks ago


Rajahmundry, India M&N Motors Full time

An **Admin Officer** in the **automobile industry** plays a crucial role in ensuring smooth operations within the company. Their responsibilities cover administration, coordination, compliance, and support functions.

**Key Roles and Responsibilities:1. Office Administration & Management**
- Maintain office facilities, supplies, and equipment.
- Organize meetings, take minutes, and distribute them.
- Ensure a well-maintained and organized office environment.

**2. HR & Employee Coordination**
- Assist in recruitment processes (posting job ads, screening resumes).
- Maintain employee records and attendance.
- Oversee payroll support, leave management, and employee benefits.
- Facilitate training programs and employee engagement activities.

**3. Logistics & Fleet Management**
- Maintain records of company-owned vehicles.
- Ensure timely servicing, repairs, and insurance renewal of fleet vehicles.
- Coordinate with suppliers for spare parts and vehicle-related purchases.

**4. Vendor & Procurement Management**
- Handle procurement of office supplies and automobile parts.
- Negotiate with vendors for contracts and services.
- Maintain purchase records and ensure timely payments.

**5. Compliance & Documentation**
- Ensure adherence to company policies and government regulations.
- Maintain records of vehicle registrations, licenses, and insurance.
- Prepare reports and documentation required for audits.

**6. Customer & Dealer Coordination**
- Support customer service teams in resolving administrative queries.
- Coordinate with dealers and service centers for operational efficiency.
- Manage customer records and feedback.

**7. Financial & Budgeting Support**
- Assist in budgeting and cost control for administrative expenses.
- Process invoices, track expenses, and ensure proper documentation.
- Support finance teams in daily accounting tasks.

**8. Security & Safety Management**
- Ensure compliance with workplace safety and security protocols.
- Manage access control and security staff coordination.
- Implement emergency response plans.

**Skills Required**:

- Strong organizational and multitasking abilities.
- Knowledge of MS Office, ERP, or automobile industry software.
- Good communication and interpersonal skills.
- Understanding of compliance and regulatory requirements in the auto industry.
- Ability to handle procurement, logistics, and fleet management efficiently.
- **Analysis.**:

- Professionalism.
- Problem solving.
- Supply management**.**:

- **Inventory control.**
- **Communication skills**. Office administrators will be required to have proven **written and oral communication skills**....
- Filing / paper management....
- Bookkeeping....
- Typing....
- Equipment handling....
- Customer service skills....
- Research skills....
- Self-motivation.

Pay: ₹10,000.00 - ₹18,000.00 per month

Schedule:

- Day shift

Work Location: In person


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