Admin Executive

1. **Office Administration with AI Tools**
- Use **AI-based tools** (e.g., document scanners, workflow automation tools) for efficient file management.
- Maintain digital filing systems using **AI document classification** or **OCR tools**.
- Support automation of repetitive tasks (e.g., scheduling, reminders, basic data entry).

2. **Clinical Trial Support**
- Assist with **eCRF (Electronic Case Report Form)** systems and AI-enabled data entry platforms.
- Handle **AI-based transcription tools** for meetings, audits, and interviews.
- Use AI chatbots or helpdesk tools to support site or staff queries.

3. **AI-Driven IT & Data Support**
- Support in maintaining and using **AI-based surveillance** (CCTV monitoring alerts, biometric systems).
- Coordinate with IT to use **AI-powered antivirus, data backup, and security tools**.
- Help in **data extraction and reporting** using Excel with AI plugins or reporting dashboards.

4. **Communication and Soft Skills**
- Provide support in **AI-based HR systems** (attendance, shift planning, payroll software).
- Maintain high-quality verbal and written communication with staff, sponsors, and vendors.

**Required Skills**:

- **Gender**: Male Only
- **Computer Knowledge**:

- Proficient in **MS Office + AI-enhanced tools** (Excel AI, Word templates, Power BI basics).
- Basic knowledge of **AI chat tools, transcription, and task automation**.
- Familiarity with **data privacy standards** (GDPR, HIPAA).
- **Soft Skills**:

- Excellent interpersonal and communication skills.
- Quick learner, especially with **new technologies and AI tools**.
- Responsible, proactive, and able to handle multitasking efficiently.
- **Document Handling**:
**Rules & Regulations (Specific to Admin Associates in CRO)**:

- **Work Ethics**:

- Punctuality and attendance must be maintained strictly.
- Professional behavior and dress code adherence.
- **Confidentiality**:

- No unauthorized sharing of study data or company documents.
- Sign Non-Disclosure Agreements (NDA) if required.
- **Computer & System Use**:

- Use company systems responsibly.
- Avoid unauthorized software installation or website access.
- **Data Protection**:

- Follow data backup protocols.
- Adhere to GDPR, FDA 21 CFR Part 11 (for electronic records).
- **Communication**:

- Immediate reporting of issues to supervisor or admin head.
- **Training**:

- Attend mandatory GCP and SOP (Standard Operating Procedure) training.
- Keep updated with organizational policies and systems.
- **Audit & Inspection Support**:

- Be ready to assist during internal/external audits.
- Maintain audit trails for all admin tasks.
- Manage regulatory and clinical trial documentation.
- Maintain proper filing of study-related documents (electronic & physical).
- Assist in audits and inspections by ensuring document readiness.
- **HR & Staff Support**:

- Assist in onboarding new employees/interns.
- Maintain attendance records (e.g., biometrics, timesheets).
- Help in organizing training sessions and meetings.
- **Vendor & Financial Support**:

- Coordinate with vendors for purchases and services.
- Prepare and manage bills, quotations, and petty cash.
- Assist in budget tracking and invoice submissions.
- **Meeting & Travel Support**:

- Schedule meetings and prepare meeting rooms.
- Organize travel bookings for staff and investigators.
- Assist in planning conferences or clinical site visits.
- **IT and Data Support**:

- Coordinate with IT for software, systems, backups.
- Ensure data security protocols are followed.
- **Compliance & Confidentiality**:

- Follow Good Clinical Practice (GCP) and regulatory guidelines.
- Maintain confidentiality of clinical and company data.

**Job Types**: Full-time, Permanent

Pay: ₹29,166.00 - ₹31,250.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Rotational shift

Supplemental Pay:

- Yearly bonus

Work Location: In person