Admin Executive

5 days ago

Ameerpet Hyderabad Telangana, India Forward Life Pvt. Ltd Full time

**Administrative Support**:

- Coordinate schedules, meetings, and appointments for clinical, regulatory, or ethics teams.
- Maintain office supplies, facility upkeep, and vendor management.
- Ensure smooth onboarding and documentation for new staff.**2zDocument & Record Management**:

- Maintain **Trial Master File (TMF)**, essential documents, and regulatory binders.
- Assist in document control: version control, filing, scanning, and storage.
- Manage **SOPs**, training records, contracts, and correspondence.
- **Support to Clinical Teams**:

- Assist Clinical Research Associates (CRAs), Coordinators, and Investigators with site logistics.
- Arrange travel and accommodation for monitoring visits or investigator meetings.
- Track and follow up on site payments and agreements.
- **Compliance & Audit Support**:

- Assist in preparing for audits (internal/external/ethics/Regulatory).
- Ensure documents are audit-ready and properly archived.
- Follow GCP, ICH, and organizational SOPs.
- **Communication & Coordination**:

- Act as a liaison between departments - clinical, regulatory, IT, HR, and finance.
- Coordinate ethics committee submissions and meeting logistics.
- Follow-up with vendors, clients, and sponsor representatives.
- **Data Entry & Report Generation**:

- Enter study-related information into clinical systems or spreadsheets.
- Support tracking of study progress, adverse events, and document status.
- **Facility & IT Support Coordination**:

- Coordinate with IT for user accounts, system access, and hardware needs.
- Maintain access logs, security camera records (if part of responsibilities).
- **HR & Staff Coordination Support**:

- Assist HR in scheduling interviews, onboarding/offboarding tasks.
- Maintain attendance, leave records, and update trackers.
- Help with ID cards, asset allocation forms, and induction documents.
- **Finance/Admin Assistance**:

- Assist in processing invoices, bills, and petty cash records.
- **Regulatory & Compliance Support (If in CRO)**:

- Support teams in preparing ethics committee submissions or regulatory file copies.
- Assist in formatting/stamping/printing of clinical study documents.
- Maintain vendor file updates and follow-up on payments if needed.

Pay: Up to ₹375,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Rotational shift
- Weekend availability

Supplemental Pay:

- Yearly bonus

Work Location: In person

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