Order Processing Executive
5 days ago
We are seeking a detail-oriented and organized **Order & Invoice Processing Analyst** to join our team at Academian in Pune. In this role, you will play a crucial part in managing and processing orders, invoices, and vendor payments, while ensuring accuracy and compliance with our Standard Operating Procedures (SOPs). You will work closely with both the sales and finance teams, ensuring smooth operations across multiple platforms including Salesforce and NetSuite.
**Key Responsibilities:2.1 Order/Invoice Processing**
- **Order Processing for Purchase/Web Orders**:
- Review and validate enrolment forms (customer contracts) generated in Salesforce by the sales team.
- Verify customer details, billing address, product codes, quantities, total amount, contract terms, and pricing.
- Confirm payment instalments and ensure compliance with company SOPs.
- Generate invoices in NetSuite and ensure they are reviewed by the offshore team.
- **Invoice Processing for Purchase/Web Orders**:
- Once invoices are reviewed, send completed invoices to customers according to established billing workflows.
- Upon receipt of payment confirmation, match the cash receipt against NetSuite, marking the instalment as paid in Salesforce (Dr Bank, Cr Customer debtor account).
**Vendor Invoice Processing**
- **Manual Entry and Verification of Vendor Invoices**:
- Manually enter both domestic and international vendor invoices into NetSuite.
- Monitor shared inboxes for incoming vendor invoices, staff invoices, and expenses/reimbursements.
- Review invoice details such as vendor name, invoice number, date, payment date, and amount.
- Ensure pricing, quantities, and item descriptions are correct according to contracts or agreements.
- Perform accuracy checks to ensure all data is accurately captured in NetSuite.
- **Payment Batch Preparation**:
- Prepare payment batches for domestic and international vendors, in line with the company’s bi-monthly payment schedule or as needed.
- Ensure proper documentation of approvals and coordinate payment runs for timely processing.
- **Cash Reconciliation**:
- **Reconciliation of Receipted Cash**:
- Reconcile cash receipts in NetSuite and ensure they are updated promptly in Salesforce.
- Validate payment amounts received against invoices and resolve discrepancies.
- Ensure reconciled cash records align with invoice statuses, enabling timely follow-ups for outstanding payments.
**Skills and Qualifications**:
- **Education**: Bachelor's degree in Finance, Accounting, or related field preferred.
- **Experience**: At least 1-2 years of experience in order processing, invoicing, or accounting (preferably with experience in Salesforce and NetSuite).
- **Technical Skills**:
- Proficient in Microsoft Office Suite, especially Excel.
- Experience with accounting software (NetSuite) and CRM tools (Salesforce) is a plus.
- **Attention to Detail**: Strong attention to detail with an ability to identify and resolve discrepancies.
- **Communication**: Excellent written and verbal communication skills.
- **Time Management**: Ability to work under pressure, meet deadlines, and manage multiple tasks efficiently.
- **Problem Solving**: Strong analytical skills to resolve discrepancies and issues effectively.
Pay: ₹200,000.00 - ₹400,000.00 per year
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Monday to Friday
- Rotational shift
**Experience**:
- total work: 1 year (preferred)
Work Location: In person
Application Deadline: 27/12/2024
Expected Start Date: 25/12/2024
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