Order Processing Executive

2 days ago

Kalyani Nagar Pune Maharashtra, India Academian Full time

We are seeking a detail-oriented and organized **Order & Invoice Processing Analyst** to join our team at Academian in Pune. In this role, you will play a crucial part in managing and processing orders, invoices, and vendor payments, while ensuring accuracy and compliance with our Standard Operating Procedures (SOPs). You will work closely with both the sales and finance teams, ensuring smooth operations across multiple platforms including Salesforce and NetSuite.

**Key Responsibilities:2.1 Order/Invoice Processing**
- **Order Processing for Purchase/Web Orders**:

- Review and validate enrolment forms (customer contracts) generated in Salesforce by the sales team.
- Verify customer details, billing address, product codes, quantities, total amount, contract terms, and pricing.
- Confirm payment instalments and ensure compliance with company SOPs.
- Generate invoices in NetSuite and ensure they are reviewed by the offshore team.
- **Invoice Processing for Purchase/Web Orders**:

- Once invoices are reviewed, send completed invoices to customers according to established billing workflows.
- Upon receipt of payment confirmation, match the cash receipt against NetSuite, marking the instalment as paid in Salesforce (Dr Bank, Cr Customer debtor account).

**Vendor Invoice Processing**
- **Manual Entry and Verification of Vendor Invoices**:

- Manually enter both domestic and international vendor invoices into NetSuite.
- Monitor shared inboxes for incoming vendor invoices, staff invoices, and expenses/reimbursements.
- Review invoice details such as vendor name, invoice number, date, payment date, and amount.
- Ensure pricing, quantities, and item descriptions are correct according to contracts or agreements.
- Perform accuracy checks to ensure all data is accurately captured in NetSuite.
- **Payment Batch Preparation**:

- Prepare payment batches for domestic and international vendors, in line with the company’s bi-monthly payment schedule or as needed.
- Ensure proper documentation of approvals and coordinate payment runs for timely processing.
- **Cash Reconciliation**:

- **Reconciliation of Receipted Cash**:

- Reconcile cash receipts in NetSuite and ensure they are updated promptly in Salesforce.
- Validate payment amounts received against invoices and resolve discrepancies.
- Ensure reconciled cash records align with invoice statuses, enabling timely follow-ups for outstanding payments.

**Skills and Qualifications**:

- **Education**: Bachelor's degree in Finance, Accounting, or related field preferred.
- **Experience**: At least 1-2 years of experience in order processing, invoicing, or accounting (preferably with experience in Salesforce and NetSuite).
- **Technical Skills**:

- Proficient in Microsoft Office Suite, especially Excel.
- Experience with accounting software (NetSuite) and CRM tools (Salesforce) is a plus.
- **Attention to Detail**: Strong attention to detail with an ability to identify and resolve discrepancies.
- **Communication**: Excellent written and verbal communication skills.
- **Time Management**: Ability to work under pressure, meet deadlines, and manage multiple tasks efficiently.
- **Problem Solving**: Strong analytical skills to resolve discrepancies and issues effectively.

Pay: ₹200,000.00 - ₹400,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Monday to Friday
- Rotational shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Application Deadline: 27/12/2024
Expected Start Date: 25/12/2024

  • Order Processing Executive

    2 days ago

    Vasai, Maharashtra, India Pharma Spares Private Limited Full time

    We are Hiring for Order Processing Executive in Operation Department for Vasai east. ROLE : Being responsible for ensuring timely and correct delivery of products PROFILE : Specific qualification is not mandatory. 1- 5 years experience in handling order processing Knowledge of exports will be an added advantage Specific qualification is not mandatory. 1-...

  • Order Processing Executive

    2 days ago

    Mumbai, Maharashtra, India Zouk Full time

    **Job Title**:Senior Executive - Order Processing **Location**: Kalher, Bhiwandi **About Zouk**: Zouk is a modern Indian lifestyle brand offering stylish, functional, and 100% PeTA-approved vegan bags, wallets, and footwear. Proudly Indian, we are on a mission to build an iconic global consumer brand from India. Backed by renowned investors like Stellaris...

  • Order Processing Executive

    3 days ago

    Masjid, Mumbai, Maharashtra, India Sensys Technology Ltd Full time ₹ 3,00,000 - ₹ 3,75,000 per year

    Hiring for Order Processing ExecutiveExperience - 2+ yearsJob Location - Mumbai (masjid bunder)Office Timing - 9:30 am - 6:30 pmSalary - 2.5 TO 3 LPAEducation - Graduation.KEY RESPONSIBILITIES· Order receiving via mail, verbal and Sales Work Order.· Sending order acknowledgement emails to clients.· Planning of the Order includes stock check and final qty,...

  • Order Processing Executive

    1 week ago

    Vashi, Navi Mumbai, Maharashtra, India Just in time Full time

    **About US**: **JUST IN TIME** is India’s leading retailer of global watch brands. We strive to provide all kinds of watches, from classic to the latest designs. As the authorised retailer of more than 40 international brands, we sell authentic products with warranties. JUST IN TIME has an amazing collection that showcases timeless design and innovation....

  • Order Processing Executive

    1 week ago

    Vashi, Navi Mumbai, Maharashtra, India Just in time Full time ₹ 2,50,000 - ₹ 3,00,000 per year

    About US:JUST IN TIME is India's leading retailer of global watch brands. We strive to provide all kinds of watches, from classic to the latest designs. As the authorised retailer of more than 40 international brands, we sell authentic products with warranties. JUST IN TIME has an amazing collection that showcases timeless design and innovation. We take...

  • Order Processing Executive

    7 days ago

    Pune, India Ugaoo Agritech Pvt Ltd Full time

    **About us**: We are a young dynamic team obsessed with the world of gardening and taking it to people. As a top emerging brand fuelling India’s new-found love for gardening, we are invested in being the best aid to existing gardeners as well as the newbies who step into this world every single day. We owe our success to a team of people who care about...

  • Executive- Order Processing

    2 days ago

    Pune, Maharashtra, India Academian Full time

    **Position Purpose**: Ensure all Academian Learning service needs are gathered, processed, and resolved expeditiously per required service levels. Interact directly with customers, sales reps, warehouse personnel, and other internal departments, as well as outside vendors, to quickly resolve customer issues. Responsible for processing and auditing high...

  • Order Processing Executive

    2 weeks ago

    Mahalaxmi, Mumbai, Maharashtra, India Birla Workforce and Technologies Full time

    Order Processor Duties - Processing customer orders - Handling customer enquiries - Maintaining accurate records - Ensuring orders are shipped in a timely manner - Resolving any customer issues Order Processor Requirements - Ability to handle customer orders accurately and efficiently - Excellent communication and interpersonal skills - Ability to work...

  • Order Processing Executive

    2 days ago

    Ghansoli, Navi Mumbai, Maharashtra, India Biolinx Labsystems Pvt Ltd. Full time

    Roles & Responsibilities: - Receive and enter customers into the system. - Coordinate with other departments such as warehouse, production and shipping to ensure timely and accurate order fulfillment. - After receipt of all relevant document process further for order processing. - Check all the PO before processing & mail to concern person regarding...

  • Order Processing Executive

    2 days ago

    Santacruz, Mumbai, Maharashtra, India Shubhanjali Full time

    Order processors have a wide range of responsibilities, which can include: - Tracking inventory levels to ensure that orders are filled accurately and efficiently - Entering order details into computerized accounting systems to track costs and profits - Communicating with customers about order status and shipping details as required - Taking payment...