Secretary/receptionist

2 weeks ago

Hadapsar Pune Maharashtra, India Lex Visas Pvt. Ltd. Full time

**Job Title**: GRE & Secretary

**Job Location**: Cybercity, Magarpatta, Pune (full time work from office position)

**Qualification**: Any Graduate from a Reputed Institute

**Experience**: 2+ years of experience in front office, secretarial or similar jobs.

**Reporting To**: Founder & CEO

**Job Summary**:
As the Front Office Executive, you will serve as the first point of contact for visitors and clients, creating a professional and welcoming atmosphere at our Pune office. In addition to managing the front desk, you will provide high-level administrative and organizational support to the Founders, coordinate internal operations, and assist with office management, procurement, and event planning. This dynamic role requires a proactive individual with strong communication skills, attention to detail, and a customer-focused mindset.

**Key Responsibilities**:
**Secretarial Responsibilities**:

- Manage the schedules, travel plans, and appointments for the Founders.
- Record minutes of the meeting and assist the founders with follow up actions.
- Assist in managing LinkedIn profile of the founders.
- Perform online Shopping on behalf of founders.
- Organize and coordinate domestic/international tickets, hotels, visa, forex, insurance and other travel support for the Founders.
- Handle confidential documents with utmost integrity.

**Front Office & Visitor Management**:

- Welcome and assist guests and clients with warmth and professionalism.
- Maintain an organized, clean, and presentable reception area.
- Direct visitors and inquiries to the appropriate departments or individuals.
- Liaison with building security and facilities team
- Monitor reservation of various meeting / conference rooms and ensure their upkeep.
- Maintain inward and outward mail registers.

**Administrative Support**:

- Order office supplies and canteen essentials.
- Liaison with lunch vendor.
- Assist the facilities team with repair, maintenance and upkeep of the premises.

**Key Skills & Other Traits**:

- Excellent verbal and written communication skills.
- Polished interpersonal and customer service abilities.
- Strong time management and multitasking capabilities.
- Proficiency in MS Office and Google Workspace; familiarity with project management tools is a plus.
- Professional, mature, punctual, and detail-oriented.

**80-20 Rule**:
Lex Visas believes in 80:20 rule of Job Description. 80% is the primary job & 20% is the secondary job, which is assigned based on organization needs and employee competency / interest from time to time.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹250,000.00 per month

**Benefits**:

- Food provided
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

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