Executive Assistant

**Executive Assistant**

**What the role is all about**:
We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level administrative support to the leadership team. This role requires exceptional time management, communication, and problem-solving skills to handle a fast-paced, dynamic work environment. The EA will be responsible for calendar and travel management, meeting coordination, task prioritization, presentation support, corporate events, and guest management, along with other key executive support functions.

**While no two days are likely to be the same, your typical responsibilities will include**:
**Calendar & Travel Management**

+ Efficiently manage the daily, weekly, and monthly calendar, scheduling internal & external meetings.

+ Organize travel arrangements including flight bookings, visas, hotel accommodations, and local transportation.

+ Plan and optimize business trips to maximize productivity.

**Internal Meetings & Governance Calendar Management**:
+ Maintain the governance calendar and track important meetings leadership reviews, steering committees, and strategic discussions

+ Schedule and coordinate one-on-one meetings, team meetings, and cross-functional collaborations

+ Maintaining action trackers, ensuring timely follow-ups

**Task Prioritization & Actionable Tracking**:
+ Prioritize urgent and important tasks, ensuring smooth workflow

+ Maintain a structured task tracker to monitor follow-ups, deadlines, and project milestones

+ Proactively flag delays, pending items, or bottlenecks in workflows

+ Work closely with internal teams to drive task completion and deliverables

**Preparation of Presentations & Reports**:
+ Create high-quality PowerPoint presentations, reports, and briefing documents for leadership meetings

+ Conduct background research, data compilation, and analysis to support decision-making

**Managing Corporate Events & Handling Foreign Guests**:
+ Organize and manage corporate events, conferences, leadership offsites, and team gatherings

+ Coordinate logistics for visiting foreign guests, executives, and stakeholders, ensuring a seamless experience

+ Handle venue selection, catering, accommodations, and protocol arrangements for international visitors

+ Manage RSVPs, guest lists, event communications, and post-event follow-ups

**Program Management Support**:
+ Assist in driving strategic initiatives, special projects, and cross-functional programs within the organization

+ Work closely with internal stakeholders to track project progress, identify risks, and ensure timely execution of key deliverables

+ Develop and maintain project dashboards, reports, and status updates for leadership review

+ Coordinate with multiple departments to ensure alignment and smooth execution of strategic priorities

**Who we’re looking for**:
+ **Exceptional Organizational Skills**: Ability to multitask, prioritize, and execute with efficiency

+ **Strong Communication**: Excellent written and verbal communication for professional interactions

+ **Tech-Savvy**: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Google Workspace, and scheduling tools

+ **Strong Project & Program Management Abilities** : Ability to track, coordinate, and drive cross-functional initiatives.

+ **Problem-Solving Mindset**: Ability to anticipate challenges and propose proactive solutions

+ **Confidentiality & Discretion**: Handling sensitive information with absolute integrity

+ **Experience** : 10+ years of experience as an Executive Assistant or Chief of Staff supporting senior leaders

**Education**:
+ Degree in Business Administration, Communications, or a related field

**Bonus points for**:
+ Experience in project and program management is a strong plus

+ Prior experience in fast-paced, dynamic environments (corporate, MNCs) preferred

**What we offer**:
+ A hybrid and flexible approach to working.

+ Transport options to help you get to and from work, including home pick-up and drop-off.

+ Meals provided on site in our office.

+ Flexible leave options including parental leave, family care leave and celebration leave.

+ Insurances for you and your immediate family members.

+ Programs to support mental, emotional, financial and physical health & wellbeing.

+ Continuous learning and development opportunities to further your technical expertise.

**The values we live by**:
Our values are at the core of how we operate, treat each other, and make decisions. We believe that how we work is equally important as what we do to achieve our goals. This commitment is at the heart of everything we do, from the way we interact with colleagues to the way we serve our customers and communities.

**Our commitment to Diversity, Equity, and Inclusion**:
We are committed to providing a working environment that embraces and values diversity, equity and inclusion. We believe teams with diverse ideas and experiences are more creative,