National Administrative and Finance Officer

**Context and background**

The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.

IFDC is recruiting for the above project in Uganda.

'Building Resilience and Inclusive Growth of Highland farming systems for rural Transformation' (BRIGHT) will target over 100,000 Ugandan highland households in Kigezi, Mt Elgon, and Rwenzori regions, building project interventions from the ground up that are based on the aspirations and needs of targeted farming households and communities. BRIGHT seeks to build the resilience capacity of farm households and the farming systems to recover from external shocks in an ever-changing context through absorption, adaptation, and transformation and, in so doing, increase incomes and food and nutritional security of all farmers, from subsistence-oriented farm households to more market-oriented ones.

The proposed project aims to achieve the following main impacts:

- Increased resilience, nutritional outcomes, and income for smallholder farm households; and
- Increased eco-efficient farming, making sustainable use of and protecting natural resources

IFDC is seeking to recruit a qualified individual to fill the position of NAFO for the above project, to be based in Fort Portal field offices.

**Position summary**

The National Administration and Finance Officer will be a national position and reports to the Project Manager and technically to the IFDC ESA Regional Finance Officer. He/She will be based in IFDC Fort Portal offices.

**Duties & Responsibilities.**
- Ensure monthly fund request is prepared and submitted on a timely basis;
- Manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
- Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed on a timely manner.
- Offers support to the HQ Accountants and answers all finance and accounting related queries and reconciliations requested.
- Serve as contact point between IFDC Country Office, Field Program office and HQ regarding Administrative, and Finance issues.
- Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director
- Oversee the day to day administrative functions of the office and its satellite offices
- Schedules appointments and meetings for the Project Manager
- Supervise the Administrative and Finance staff in country office;
- Ensure the staff understand and observe IFDC Procedures Manual;
- Conduct induction session for newly recruited staff;
- Maintain staff files of local staff and consultants;
- Ensure all staff submits their timesheets at the same time ensure the timesheets for international staff are sent to HQ and keep up to date record of the hard copies;
- Monitor leave requests from staff and inform all team members about absences;
- In close collaboration with the project administration officer, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities;
- Assist the country staff in organizing the annual evaluation of local staff
- Support the projects in review of the partners and subgrantees financial reports ensuring compliance.
- Ensure financial integrity of the office by instituting appropriate internal controls;
- Serve as contact point between IFDC Office regarding Administrative and Finance issues;
- Monitor the implementation of the project budget as per project guidelines provide regular analysis to the Project Manager on budget areas of potential over/underspend
- Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
- Support HR department in HR related matters as requested.
- Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
- Provide support to the Project Manager on all other administrative and financial issues;
- Perform any other duties deemed necessary and requested by the supervisors;

**Supervision and team collaboration**

The NAFO is supervised by and reports to the Project Manager while technically reporting to the IFDC East and Southern Africa Regional Operations Officer. The NAFO will supervise the Office Accountant, Partnership and Grants Officer, Finance and Admin Assistant, and the office drivers.

**Position and duty stati