Intern - Operations

**About the job Intern - Operations**:
**Intern - Operations**

Tutopiya are pioneers in quality online education and technology. Tutopiya provides its tutors and students an enriching tutoring and learning experience on our evolving and unique platform.

**The Role**:
While you might be doing really well in your current role, why take this plunge
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using office software such as Microsoft Office Suite.
- Discretion and trustworthiness when handling confidential information.
- Ability to work independently and proactively, anticipating the needs of the management.
- Professional demeanor and the ability to interact effectively with individuals at all levels.

**The Responsibilities**:

- **Administrative Support**
- Manage complex calendars, scheduling appointments, and coordinating meetings across multiple time zones.
- Arrange travel, including flights, accommodations, and ground transportation.
- Prepare expense reports and manage reimbursement processes.
- Assist with other administrative tasks, as needed.
- Manage and prioritise daily administrative tasks with a day to day work checklists and follow up
- General administrative work and handling confidential and sensitive information with integrity and discretion.
- Provide excellent responses to inquiries in a timely manner.
- Perform general administrative duties to support team members and ensure efficient operations.
- Coordinate communication and scheduling between the executive team and other departments, including organizing and preparing materials for meetings.
- Collaborate with cross-functional teams to ensure effective communication and coordination.
- Take minutes during meetings and distribute them to relevant stakeholders.
- Conducting or preparing any research that are required
- Other operational ad hoc requests
- Prepare and coordinate documents, reports, and presentations for meetings and conferences
- Continuously improve administrative processes and methodologies, identifying areas for optimization and implementing best practices.
- Stay up-to-date with emerging technologies and tools to streamline administrative tasks.
- **Communication and Coordination**
- Coordinate communication and scheduling between the executive team and other departments, including organizing and preparing materials for meetings.
- Collaborate with cross-functional teams to ensure effective communication and coordination.
- Take minutes during meetings and distribute them to relevant stakeholders.
- Conducting or preparing any research that are required
- Other operational ad hoc requests
- Prepare and coordinate documents, reports, and presentations for meetings and conferences
- **Process Improvement**
- Continuously improve administrative processes and methodologies, identifying areas for optimization and implementing best practices.
- Stay up-to-date with emerging technologies and tools to streamline administrative tasks.

**Requirements**:

- Strong written and verbal communication skills in English with exceptional attention to detail.
- High level of computer literacy and adaptability.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to build and sustain strong professional relationships.
- Should have a laptop & stable internet connection to work from home.
- Understanding international curriculums such as Edexcel, Cambridge, IGCSE, IB, etc. would be an added advantage.
- Degree from a recognized university or professional qualification from a relevant field of study.
- Excellent communication and interpersonal skills, particularly in a remote work environment.
- Strong problem-solving skills and ability to think creatively.
- Ability to work independently and manage multiple projects with tight deadlines.
- Positive attitude and willingness to learn and adapt to changing priorities.


- Please note we will only correspond with the shortlisted applicants.