Executive Assistant, Mumbai

2 days ago

Mumbai Maharashtra, India Straumann Group Full time

**Position Summary**:

- Complete a broad variety of administrative tasks for Executive Chairman - South Asia Area, including but not limited to managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging detailed travel plans etc.
- Communicates directly, and on behalf of the Executive Chairman - South Asia Area, with stakeholders at all levels within the company or with external partners or clients, on maters related with Executive Chairman’s initiatives.
- Arrange HQ senior management level visit to India
- Organize regular business meetings, compose agenda, make meeting minutes, and keep following up on task list until completion
- Compile, verify and analyze information for Executive Chairman to use in documents such as memo, letters, reports, speeches, presentations, announcements.
- Lead or co-organize all company - level events initiated by Executive Chairman - South Asia Area, including but not limited to National Sales Kick-Off Meeting, lead team meetings, Annual Dinners, Meetings with the customers, etc.
- Assists in special projects as needed by monitoring the progress of projects and analyzing gap between reality and plan, thereby support manager to take corrective actions to meet dynamic management.

**Admin Supervisor**
- Responsible for Daily office management works
- Responsible for overall travel management for the country
- Responsible for Property Management
- Implement office improvement projects & enhancements
- Corporate with procurement to select vendors and evaluate their performances

**Primary Objective**:

- Provide professional and qualified secretarial support to Executive Chairman - South Asia Area
- Provide good administrative support to employees and customers, and make our office be a pleasant place to work, train and visit.

**Requirements: To be successful in the role you will**
- Bachelor degree or above
- Proficiency in English, both oral and written
- Excellent interpersonal and communication skills
- Strong computer skills (MS Office)
- Able to independently solve problems and make recommendations
- Able to work with all levels of management, staff, outside clients and vendors
- Excellent follow up skills
- Project Management Skills
- High sense of confidentiality and responsibility
- Able to prioritize multiple tasks with strong time management skills

**ABOUT US**

We are Straumann. A global leader in replacement & restorative dentistry and biomaterials, a pioneer of dental implants. Straumann Group dental solutions are available in more than 100 countries through 46 fully and 2 partially owned subsidiaries, 11 partner companies and a broad distributor network.

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