Administrative Assistant

JLL supports the Whole You, personally and professionally.
Administrative Assistant
Work Dynamics
What this job involves?
**Roles and Responsibilities**:
Assist users in requests for information and coordinates filing of information Raise POs and collect quotations on as required basis. Preparing operating Expenses budget for his/her managed portfolio. Admin support for the client South Asia team including booking meeting rooms/venues, bridge meetings, video conference bookings and calendaring of the team meetings and events, arranging logistics for trainings/meetings, business quarterlies, arranging food and beverage as may be required and tracking open Purchase Orders. Managing entry and exit of client visitors, visa letters and coordinating for any international visitors Keeping track of the client (REWS) assets like phones, laptops etc Managing the calendar for the Client SA Director including proficiency or expertise with SharePoint*, Live Meeting and Communicator, calendar management including coordinating complex meetings that require senior management attendance. Managing the travel bookings for the team travels including visa requirements Experience with online tools such as expense reports, Travel tools and Microsoft* Office including Outlook, Word, Excel, PowerPoint, share points portals. Managing FDO and LDO administration tasks.
**Content Creation**: Compose high-quality, original, and well-researched written content such as blog posts, articles and promotional content related to day-to-day activities in the workplace.
**Events management**: Conceptualize, Co-ordinate, end to end Execution and close monitoring of events not limited to Booking of venue, Co-ordination with vendor, budget planning etc.
**Editing and Proofreading**: Review, edit, and proofread content for grammar, style, clarity, and consistency. Ensure adherence to brand voice, tone, and style guidelines.

**Qualifications**:
Worked in the related field Demonstration of effective oral and written communication skills. 3-4 years+ experience in Administrative Secretarial capacity Ability to plan and organize work for self and for reporting records staff. Knowledge of records management principles and procedures. Thorough knowledge of records systems including classification, correspondence control are an advantage. MS Office; word, excel, PowerPoint, and Access. Communication skills to interface with various Stakeholders and mid-level management. Attention to details and discipline of day-by-day work
**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.