Facpl 260 - Founder's Office/executive Assistant

2 weeks ago

Bengaluru Karnataka, India FinAdvantage Full time

**About the organization: -**

About FinAdvantage We are a technology-powered organisation that uses tools and software platforms, which can be easily integrated with standard accounting software. This enables seamless repository management, transactional accounting, accurate reporting, and effective data management for our clients. It also allows for cost-effective services and greater value for clients. We offer high quality professional services to clients across industry in diverse fields including finance, accounting, consulting, and taxation. Our differentiation lies in our multi-faceted team of highly qualified professionals who possess experience of providing consulting services to startups, SMEs, large Corporates and MNCs. FinAdvantage operates out of Bangalore, Hyderabad, Gurgaon, and Chicago.

**About the Role**

We are seeking a highly organized, proactive, and detail-oriented **Executive Assistant** to support our Founder in day-to-day operations and strategic initiatives. This role goes beyond traditional EA duties and includes responsibilities in **collections, internal operations optimization, and basic banking coordination**. You will be the right hand to the Founder and a key player in driving internal efficiency and accountability across teams.

**Key Responsibilities**

**Executive Support**
- Manage Founder’s calendar, schedule meetings, and coordinate travel.
- Prepare presentations, reports, and documentation as needed.
- Maintain confidentiality and handle sensitive information with discretion.
- Serve as a liaison between the Founder and internal/external stakeholders.

**Collections**
- Monitor and follow up on outstanding payments with clients/customers.
- Coordinate with the finance team to maintain updated records of receivables.
- Communicate professionally with clients regarding billing and payment timelines.

**Staff Task Flow Optimization**
- Track team deliverables and ensure timely execution of key tasks.
- Identify inefficiencies in internal workflows and propose improvements.
- Collaborate with department heads to implement systems for better accountability and productivity.
- Set up and maintain dashboards or tools to monitor task progress.

**Banking & Transactions**
- Handle basic internal banking transactions (e.g., transfers, payments, verifications).
- Liaise with banks and financial institutions as required.
- Ensure proper documentation and reporting for all banking activities.

**Requirements**:

- 5+ years of experience in an Executive Assistant or Operations role.
- Strong organizational and multitasking skills.
- Excellent communication—both verbal and written.
- Experience in handling collections or accounts receivable is a strong plus.
- Comfort with handling confidential financial information and working with spreadsheets and banking portals.
- Ability to work independently, think proactively, and solve problems quickly.

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