Executive Assistant to CEO

4 days ago

Thane, India Rainbow International School Full time

Job description

We are hiring at Rainbow Group of Companies

Job role : EA to CEO (Male)

Experience : minimum 4 years as an EA

Work days : Monday to Saturday

Timings: 10:00AM to 8:00PM

An EA to CEO job typically involves providing comprehensive administrative and executive support to the CEO, including managing schedules, coordinating meetings, handling correspondence, and ensuring smooth operations, often with a focus on confidentiality and discretion.

Key Responsibilities and Tasks:
Scheduling and Calendar Management:
Managing a complex and often demanding calendar of appointments, meetings, and travel arrangements.

Ensuring all meetings are arranged effectively and the CEO has the necessary background information.

Prioritizing and managing competing demands from internal and external stakeholders.

Communication and Correspondence:
Travel and Logistics:
Planning and coordinating travel arrangements, including flights, accommodations, and transportation.

Preparing travel itineraries and ensuring the CEO has all necessary documents.

Meeting and Event Management:
Arranging and coordinating meetings, conferences, and events.

Preparing agendas, taking minutes, and following up on action items.

Administrative Support:
Providing general administrative support, such as filing, data entry, and maintaining records.

Preparing reports, presentations, and memos.

Managing the CEO's office operations and ensuring smooth workflow.

Confidentiality and Discretion:
Maintaining strict confidentiality and discretion with all sensitive information.

Handling confidential matters with professionalism and tact.

Project Management:
Taking ownership of specific projects to support the CEO and COO in the delivery of their work.

Monitoring and tracking various projects and tasks to ensure timely completion.

Liaison and Relationship Management:
Serving as a liaison between the CEO and other stakeholders, including board members, staff, and external contacts.

Building and maintaining strong relationships with key stakeholders.

Other Duties:
Assisting with special projects and ad-hoc requests as needed.

Performing other duties as assigned by the CEO

Role: Administration - Other

Industry Type: Education / Training

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Administration

Pay: ₹35,000.00 - ₹55,000.00 per month

Schedule:

- Day shift
- Morning shift

**Experience**:

- Executive Assistant: 3 years (required)

**Location**:

- Thane, Maharashtra (preferred)

Work Location: In person

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