Receptionist Executive Assistant

2 weeks ago

Race Course Vadodara Gujarat, India Universal Orthosystems Full time

**ob Summary**:
We are seeking a highly organized and professional **Receptionist cum Executive Assistant** to manage front desk responsibilities and provide high-level administrative support to senior executives. This dual-role position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

**Key Responsibilities:Reception Duties**:

- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct incoming phone calls.
- Handle all incoming and outgoing mail, packages, and courier services.
- Maintain the reception area in a tidy and presentable condition.
- Manage meeting room bookings and prepare rooms for client meetings.
- Assist with basic office management tasks (stationery, supplies, etc.).

**Executive Assistant Duties**:

- Manage calendars, schedule meetings, and coordinate appointments for executives.
- Organize travel arrangements including flights, hotels, and transport.
- Prepare reports, presentations, and correspondence on behalf of executives.
- Take meeting minutes and distribute them as required.
- Maintain and organize confidential files and documents.
- Liaise with internal teams and external stakeholders on behalf of the executive(s).
- Track deadlines and follow up on action items.

**Requirements**:

- Proven experience as a receptionist, executive assistant, or in a similar administrative role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Professional demeanor and a customer-focused attitude.
- Ability to handle confidential information with discretion.
- Multitasking and problem-solving skills.

**Preferred Qualifications**:

- Bachelor's degree in Business Administration, Office Management, or related field.
- Prior experience in a corporate or fast-paced office environment.
- Familiarity with travel booking tools and calendar management software.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

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