Document Controller

Joining a team of more than 11,700 people working across 60+ countries, you will be part of an agile network of talented and ambitious people. In fact, we count on you to engage, connect and collaborate with colleagues all over the world. Seize the opportunity to learn, create and develop your potential with us.

Work directly with IOD / IOD Support Document to comply documentation requirements for Engineering & Project related activities. Generation of Reports, Compilation & circulation to the team as per Defined SOP

Responsibility: Document Controller
- Prints out all vendor documentation/drawings received for Document Control Group.
- The vendor documentation (hard copy) is then logged into the Document Control database.
- Maintains file system of the current drawing revisions.
- Prepares/maintains special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence.
- Be able to step in and handle the Document Control Lead’s duties for entering, logging, tracking information into the Document Control database when needed.
- Reports to Supervisor, Project Administrative Assistants in the PSG Group.
- Billing Schedule uploading and amendments in ERP system.
- Task ID inclusion & corrections in system
- ICPO creation in ERP
- Prepares Routing / Billing Advice Slip.
- Maintain and update invoice details project wise in SharePoint / shared folders.
- In case of LC payment by client
- Preparation of necessary supporting documents
- Creation of Draft customer invoice & forward to Billing team.
- Coordinating with finance for commercial invoice & submit to IOD / IOD-S
- Create and generate inspection call request in Customer’s portal under PM instruction.
- Budget allocation for corresponding Task ID’s in ERP under PM instruction
- Report generation as per IOD / IOD-S requirement
- Maintaining project documentation in SharePoint / shared folders

What you bring:

- Has Bachelor’s degree in any discipline
- Has at least five years’ experience in a construction/engineering industry.
- Be detail oriented and organized.
- Must have strong Microsoft Office skills.
- Must be a team player; able to adapt to changes.
- Has good organization skills; able to prioritize tasks effectively with mínimal supervision.
- Learns and enforces all company procurement policies, systems, and procedures established by senior management
- Typing, proofreading, filing, recordkeeping, and other clerical skills are also important.
- Has integrity: Maintains the normal standards of ethics, conduct and organizational policies in job-related activities.
- Operates office equipment, such as computer, printer, copier, telephone and fax.
- Proofread all data entries to insure accuracy.
- Ability to perform essential duties and responsibilities efficiently, accurately, and safely.

What we offer:

- Competitive benefit package including Health Insurance, Personal Accident / Disability, Group Term Life Insurance, Annual health check-up, and voluntary insurance options
- Time to recharge through 30 days PTO (with up to 10 days carry forward as Earned Leave stock)
- An equal opportunity employer committed to creating a diverse and inclusive workplace
- A global network of supportive colleagues and growth opportunities

FLSmidth is the leading supplier of engineering, equipment and service solutions to customers in the mining and cement industries - for more information please visit