Administration Officer

2 days ago

Hyderabad Telangana, India Biotech Desk Private Limited Full time

The Admin Officer will be responsible for ensuring smooth day-to-day office operations, coordinating administrative functions, and assisting in finance-related activities, particularly in managing outstanding client payments. This dual role demands strong organizational, communication, and follow-up skills, with the ability to balance administrative duties with financial discipline.

**Key Responsibilities**

**1. Office Administration**
- Oversee daily office operations including facility management, supplies, and vendor coordination.
- Maintain office records, files, and documentation systematically.
- Coordinate travel arrangements, logistics, and accommodation for staff.
- Support HR with employee records, attendance, and leave management.
- Ensure compliance with company policies, safety protocols, and administrative procedures.

**2. Finance & Payment Collection**
- Coordinate with clients for outstanding payment collection as per due dates.
- Track, update, and maintain records of receivables in coordination with the Accounts team.
- Share periodic reports on outstanding payments with management.
- Assist finance team in preparing invoices, receipts, and reconciliation statements.
- Escalate unresolved or long-pending payments to the management for further action.

**3. Coordination & Reporting**
- Work closely with Sales and Accounts teams to track client commitments and receivables.
- Provide weekly updates on administrative tasks and payment status to management.
- Act as a single point of contact for admin-related queries from staff and vendors.
- Support internal audits and provide documentation when required.

**Qualifications & Skills**
- Graduate (preferably in Commerce, Business Administration, or related field).
- 2-4 years of experience in Administration and/or Finance support roles.
- Strong communication and follow-up skills (written & verbal).
- Good knowledge of MS Office (Word, Excel, PowerPoint).
- Ability to handle multiple responsibilities with attention to detail.
- Proactive, organized, and capable of working independently.

**Job Types**: Full-time, Fresher, Internship, Contractual / Temporary

Pay: ₹12,613.43 - ₹25,000.00 per month

Work Location: In person

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