Documentation Executive

2 weeks ago


Nashik, India Intercont Freight Liners Pvt Ltd. Full time

Job Responsibilities:

- LOAD-LIST Intimation
- Checking Customer BL Draft Request.
- If Not pushing customer for BL draft request.
- Securing BL DRAFTS from Customer - Adding confirmation to customer.
- (TEMPLATE 1 - For non HAPAG Shipments)
- (TEMPLATE 2- For HAPAG Shipments)
- REVIEW BL DRAFTS for all necessary details
- Shipper Details
- Commodity Description (Spell Check if needed)
- No of Bags / Gross Weight / Net weight
- HS Code / Shipping Billing Number
- Mis-Match if any.
- In case of any missing information, re-requesting customer to provide mandatory details
- RE-REQUEST - Delay Mandate Clause for General
- RE-REQUEST - Delay Mandate Clause for ENS
- Escalate - MANAGER / CS / KAM on non-receipts
- SUBMISSION - BL drafts to Carrier
- BL TYPE pre-confirmation
- Confirm BL type at time of SI Filing [ORIGNAL / SEAWAY / SURRENDER]
- If not mentioned in draft. Needs to reconfirm with client.
- Submission should contain “Change BL Type Clause” while acknowledgment.
- Filing SI with Carrier.
- Chasing for FIRST PRINT.
- In case of delay in securing BL drafts (-1/+1) days, Chasing for FIRST PRINT.
- In case of no response from carrier, Involving ESCLATION
- POST- FIRST PRINT Receipt
- Checking FIRST DRAFTS, co-relating with customer request before sending to client.
- Creating JOB in system and recording information
- Sending FIRST DRAFT to customer and getting corrections / amendments
- Amendment Charges
- If applied by carrier
- CORRECT - Due to Client mistake, NOTIFY / BILL to Client
- IN-CORRECT - Request ESCLATION to Absorb with reason.- RELEASE BL
- LDC Notification.
- CLIENT notification (3 Days) prior for LDC applicability (Template)
- INTERNAL (FIN/CS/KAM) notification (2 Days) for payment release & LDC

avoidance & Credit approval.
- Release Instruction.
- CLIENT - Acknowledgment on Release Instruction (Template)
- CLINET -Secure Mandatory Document before release.
- Over-Due Confirmation
- System Check under Credit
- If absent, Over-due confirmation from FIN
- Release status notifying client if allowed.
- Credit Control message to customer if notified by management.
- Iran Shipments (2 nd Leg)
- CHASE - BL Release / Cheque Acceptance Confirmation / Agent Details
- NOTIFY - Client on Cheque Acceptance / Agent Details
- HBL Roles
- Pre-Alert Agents
- Checking HBL / MBL
- Responding to agents
- Long standing Notification to client.

**Job Types**: Full-time, Regular / Permanent

Pay: Up to ₹500,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

Work Location: One location



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