Document Controller

**Job Summary**

The Document Controller(DC) is a vital member of the project support team, who is in-charge of document management. The DC is involved from the conception of the project till the end of the project. During the project life cycle, the DC ensures timely submission of the documents, processing inputs and comments received from customers. Understands the expectations from the PM.

**In This Role, Your Responsibilities Will Be**:
**Project Execution - Business System (Oracle & JDE)**
- Create new projects, agreements & baselining as sold budgets.
- Carry out re-baselining with every approved change orders for existing open projects.
- Carry out Estimate at Complete (EAC) & Estimate to Complete (ETC) changes as required.
- Analyse project transaction and margin fluctuations by highlighting baseline Budget & EAC with GP% on set parameters.
- Issue Actual & Commitments Cost reports to PMs for Critical/High value projects on monthly basis.
- Perform need based transactions audits (actuals & commitments) to identify incorrect cost on project.
- Maintain project cost schedule and milestone payment.
- Booking & Maintaining Service Job schedule entries
- Raise customer invoices based on completed milestones or book & bill method.
- Prepare Purchase Requisitions (Interco & Buyouts) & submission in business system.
- Expediting Interco & Buyouts orders to make sure on time delivery.
- Cost Booking in business system.
- Booking of freight invoices for applicable Vendors.
- Escalate non-payment of invoices based on DOS (days outstanding) report.
- Basic knowledge of PPM (Project & People Management) system.
- Close projects in business system once completed.
- Take full ownership of the allocated work & direct sub-ordinates.
- Coach & guide junior project admins with business system issues.

**Coordination with Finance Team**
- To select correct project financial type (Percent of Complete, Completed Contract etc) while project creation.
- Getting approval/ inform GP % fluctuations.
- Updates regarding vendor payments (AP) & customer payments (AR).

**Coordination with FSO Project Administrators**
- To understand business demands and project forecasts.
- Request help with incorrect/ incomplete flow of information.

**Technical Skills**

**ERP / Business Systems**
- Working knowledge of Oracle 11i or R12 with exposure to JD Edwards system is an added advantage.
- Basic Project Accounting knowledge AR & AP.
- Well versed in MS Office products and with a proficiency in Excel.

**Project Execution**
- Exposure to Projects Business.
- Good Accounting knowledge.
- Complete understanding of Quote to Cash cycle of a project (Budgeting, Customer invoicing & Material management).
- Working knowledge of procurement activities from raising requisitions to ensuring timely delivery.

**Quality Control & Assurance**
- Implementation of EEEC IMS processes/documentation as & when required throughout the project.
- Adopts to WA quality requirements and Customer’s regulatory guidelines
- Practices and promotes First time right approach.
- Strictly follows GDP (Good Documentation Practices).

**Other Duties**
- Perform other additional specific duties, when requested by the business. These will, typically, be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.

**Who You Are**:
You promote high visibility of shared contributions to goals. You quickly and significantly take action in constantly evolving, unexpected situations. You actively seek input from pertinent sources to make timely and well-informed decisions. You handle the risk that comes with moving forward when the outcome is not certain.

**For This Role, You Will Need**:
5-8 years of relevant work experience in the field of process control and automation. DCS/SIS Design experience in Engineering Industry is desired. Preferably worked on Oil & Gas, Refineries, Chemical, Petrochemical DCS/SIS design & engineering projects.

**Preferred Qualifications that Set You Apart**:

- Must be a bachelor graduate in Instrumentation, Electronics, Electronics & Telecommunication.

**Our Offer to You**:
By joining Emerson, you will be given the opportunity to make a difference through the work you do.

Emerson's compensation and benefits programs are designed to be **competitive within the industry and local labor markets **. We also offer a **comprehensive medical and insurance coverage **to meet the needs of our employees.

We are committed to creating a global workplace that **supports diversity, equity and embraces inclusion **. We welcome foreign nationals to join us through our **Work Authorization Sponsorship **.

We attract, develop, and retain exceptional people in an inclusive environment, where all **employees can reach their greatest potential **. We are dedicated to the ongoing development of our employees because we kno