Company Secretary-support Services-secreterial

6 days ago

Mumbai, India Kotak Mahindra Full time

Key Roles & Responsibilities
- Compliance with:

- Companies Act, 2013
- SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
- Banking laws (Shareholder, Director appointment and remuneration related, Statutory Auditors)
- FEMA
- Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc. Debenture Trustee compliances

Board & Committee Meetings

Conducting Committee meetings

Drafting and finalising
- Notice, Agenda and Minutes of meetings
- Agenda items / notes and resolutions Summary of minutes

Actions / Follow-ups
- Actionable Items Reports Follow-ups with stakeholders for implementation / reporting of actionable items
- Shareholder Meetings / Postal Ballot
- Notice of General Meeting s/ Postal Ballot
- E-voting Process and Voting Results Minutes
- Investor Servicing
- Attending to Grievance Redressal (end to end)
- Coordination 0077ith RTA
- OEPF Claim / Transfer of Shares/Dividend related process SCORES / ODR platform management
- Advisory
- Drafting of policies / SOPs / Procedures
- Presentation to Group companies
- Secretarial, etc.
- Conducting knowledge management sessions internally
- Interacting with other departments for business support and advisory
- Analysis and interpretation - statutes, regulations, etc. Making notes / internal memos / representations to the Regulatory Authorities on various statutory matters
- Annual Report and Others
- Annual Report preparation / drafting Board’s Report / Notice / Corporate Governance Report
- Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
- Data collation Fund raising
- ESOP / SARs
- Allotment of ESOP Shares
- Corporate Action
- Listing process
- ESOP / SARs disclosures Review / monitoring MIS

Inspection by Regulatory Authorities (including Reserve Bank of India)
- Coordination for Audit / providing data - Secretarial / Statutory
- Collation of data / documents
- Sharing data / documents through FTP, etc.

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