Process Coordinator

7 days ago

Chakala Mumbai Maharashtra, India Voraco Distributors Private Limited Full time

**About the Company**:
**Job Summary**:
We seek a highly organised, proactive, and detail-oriented **Process Coordinator** who will report to the Director. The coordinator will manage administrative tasks, schedule and coordinate meetings, handle communication, and ensure the smooth operation of the Director’s daily activities. This role requires discretion, problem-solving skills, and working in a fast-paced environment.

**Key Responsibilities**:

- Manage the Director’s calendar, appointments, and travel arrangements efficiently.
- Coordinate and schedule meetings, conferences, and business events, both internally and externally.
- Act as the primary point of contact between the Director and internal/external stakeholders.
- Handle confidential information with the utmost professionalism and discretion.
- Prepare reports, presentations, and correspondence on behalf of the Director.
- **Respond on behalf of the Director when required, ensuring smooth communication and workflow.**:

- Conduct research, compile data, and present insights to support business decisions.
- Assist in the planning and execution of company projects and initiatives.
- **Coordinate with staff across different departments, track their tasks, and report progress to the Director.**:

- **Monitor staff performance and ensure that assigned tasks are completed efficiently.**:

- **Report to the Director on whether the staff is completing their responsibilities and highlight any delays or issues.**:

- Manage office operations related to the Director’s needs, ensuring efficiency and productivity.
- **Maintain strict confidentiality regarding business matters, sensitive information, and executive decisions.**:

- Handle special assignments and take the initiative to improve processes and workflow.

**Requirements & Qualifications**:

- Bachelor's degree in Business Administration, Management, or a related field.
- 2-3 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Google Workspace, and project management tools.
- Excellent written and verbal communication skills.
- Highly organised, proactive, and capable of multitasking effectively.
- Ability to work independently while also collaborating within a team.
- Strong problem-solving and decision-making skills.
- Flexibility to work outside of standard hours when required.
- **Ability to handle sensitive and confidential information with discretion and professionalism.**:

- **Experience in coordinating staff and tracking their deliverables is a plus.**:

- Prior experience in the petrochemical industry is a plus.

**Why Join Us?**
- Opportunity to work closely with the leadership team and contribute to strategic decisions.
- A dynamic and fast-paced work environment.
- Competitive salary and benefits.
- Professional growth and learning opportunities.
- Voraco Distributors Pvt. Ltd. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

**Job Types**: Full-time, Permanent

Pay: ₹420,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Chakala, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English (required)

Work Location: In person

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