Project Team Assistant

2 weeks ago

Gurgaon, India Siemens Full time

**Project Team Assistant - Rolling Stock**

Gurgaon | Siemens Mobility | Full-time

**Together we make a difference**:
Siemens Mobility is an independent run company of Siemens AG. Its core business includes rail vehicles, rail automation and electrification solutions, turnkey systems, intelligent road traffic technology and related services

In Mobility, we help our customers meet the need for smart mobility solutions. We’re making the lives of people who travel easier and more enjoyable while constantly developing new, intelligent mobility solutions

**Change the future with us**:

- Ensure the accuracy of project books and records and keeping our systems updated, e.g. SAP and ensure compliance with Siemens Financial Reporting Guidelines
- You will take on general office and assistant tasks for the management and team members of Rolling Stock Project, such as managing the document management, preparing appointments, system maintenance, administrative HR issues, orders, etc.
- You plan and coordinate workshops and meetings both on site and digitally
- You will also prepare presentations and, if necessary, arrange for internal or external bodies to do the work
- Coordinating team meeting and recording meeting notes and follow up action
- Supporting the project team with IT needs and facility management services
- You provide support in day-to-day business, e.g. by taking on administrative tasks for the team
- You coordinate business trips and are responsible for travel bookings (flight and hotel reservations, rental car bookings, etc.) at home and abroad as well as billing in accordance with the current guidelines (incl. SAP Concur)

**Use your skills to move the world forward**.
- You possess professional experience (approx. 3-5 years) in team assistance roles or in a secretariat
- You have experience in virtual and digital collaboration and have very good knowledge of the relevant tools (e.g. MS Teams and Outlook)
- You have the ability to maintain an overview of the complexity of tasks and to identify and set priorities
- You are also characterized by a high level of commitment and the ability to work in a team. Integrity and trustworthiness complete your profile
- You have a good command of spoken and written English in order to be able to communicate with our national and international interfaces
- Good communication and presentation skills.
- Knowledge of MS Tools

This role is based in Gurgaon. You will also get to visit other locations in India and beyond, so you’ll need to go where this journey takes you. In return, you’ll get the chance to work with teams impacting entire cities, countries - and the shape of things to come.

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