Event Operation Executive

2 days ago

Mumbai Maharashtra, India Hunarstreet Technologies Full time

**Key Responsibilities**

**Event Planning and Coordination**
- Collaborate with BD and CS team to understand their event goals, themes, and requirements.
- Develop detailed plans, timelines, checklists and production schedules.
- Coordinate with vendors, suppliers, and contractors to secure necessary services and materials.
- Conduct site visits and assessments to ensure venue suitability and ensure alignment with client expectations.

**Logistics Management**
- Oversee the setup, execution, and teardown of events and activities, ensuring all elements are in place and functioning correctly as per SOP.
- Manage logistics, including transportation, accommodation, and catering arrangements etc.
- Ensure compliance with health, safety, and regulatory standards during all activities.

**Technical Coordination**
- Work closely with technical teams to ensure proper setup and operation of audio-visual equipment, lighting, staging, and other technical aspects.
- Troubleshoot technical issues during events/activities and implement quick solutions to minimize disruptions.

**Budget Management**
- Track and manage event/activity and procurement budgets, ensuring all expenses are tracked and kept within allocated limits.
- Negotiate with vendors and suppliers to secure competitive rates and optimize costs.

**Team Collaboration**
- Lead and coordinate event/activity staff, including volunteers, to ensure smooth execution of event tasks.
- Foster a positive and collaborative team environment.

**Client and Stakeholder Relations**
- Serve as the on-ground point of contact for clients, providing regular updates and addressing concerns.
- Maintain strong relationships to ensure client satisfaction and seamless delivery of requirements.
- Professionally handle client feedback and implement improvements as needed.

**Post-Event Evaluation**
- Conduct post-event evaluations to assess event success and identify areas for improvement.
- Prepare detailed event reports for clients and internal stakeholders.

**What We’re Looking For**
- 1-3 years of experience in event operations, logistics management, or BTL activity execution.
- Strong organizational and multitasking skills to manage multiple projects simultaneously.
- Ability to work in a fast-paced, high-pressure, real-time environment.

Pay: ₹30,000.00 - ₹38,000.00 per month

**Experience**:

- Event planning: 1 year (required)
- Events management: 1 year (required)

Work Location: In person

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