Event Coordinator

5 days ago

KalyanDombivli Maharashtra, India BIID Full time

Position: Event coordinator

Location: Dombivali

Experience: 6 months - 2 years

**Role Overview**:
An Event Coordinator is responsible for organizing and managing events from conception through execution. They ensure all aspects of the event run smoothly, within budget, and align with the client’s vision. This role requires excellent organizational, communication, and problem-solving skills.

**Key Responsibilities**:

- **Event Planning**:

- Collaborate with clients to determine their event objectives, themes, and budgets.
- Develop detailed event plans, timelines, and schedules.
- Source and book venues, vendors, and suppliers.
- **Budget Management**:

- Prepare and manage event budgets, ensuring cost efficiency.
- Negotiate contracts with vendors to maximize value.
- **Coordination and Logistics**:

- Coordinate all logístical aspects, including catering, transportation, audiovisual setups, and accommodation.
- Ensure compliance with health, safety, and legal regulations.
- **Team Collaboration**:

- Supervise and communicate with event staff, volunteers, and vendors.
- Assign roles and responsibilities to team members.
- **Promotion and Marketing**:

- Create invitations, flyers, and other promotional materials if required.
- **On-Site Management**:

- Oversee event setup, execution, and breakdown.
- Address last-minute issues and resolve them promptly.
- Ensure the event adheres to the planned schedule.
- **Post-Event Activities**:

- Collect feedback from attendees and stakeholders.
- Analyze the event's success and prepare reports.
- Manage payments and vendor follow-ups post-event.

**Skills and Qualifications**:

- **Experience**: Previous experience in event planning or coordination is preferred.
- **Organizational Skills**: Ability to multitask and manage multiple events simultaneously.
- **Problem-Solving**: Quick decision-making and troubleshooting skills.
- **Communication**: Excellent interpersonal, written, and verbal communication skills.
- **Technical Skills**: Proficiency in event management software and tools (e.g., Cvent, Eventbrite).
- **Education**: A bachelor’s degree in hospitality, marketing, or a related field is advantageous.

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- Events management: 1 year (preferred)

Work Location: In person

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