Administration Executive

4 days ago

Ameerpet Hyderabad Telangana, India FORWARD LIFE PVT.LTD Full time

**1. General Administration**
- Manage day-to-day office operations, housekeeping, transport, and security.
- Maintain vendor contracts, payments, and service quality.
- Oversee office infrastructure, IT assets, and utilities.

**2. HR & Employee Support**
- Assist HR with onboarding, joining formalities, seating, and ID cards.
- Maintain attendance, leave, and shift records.
- Handle employee grievances on facilities and welfare.
- Manage canteen, transport, and medical support systems.

**3. Regulatory & Compliance (Specific to CRO)**
- Ensure validity and renewal of all licenses (Fire, PCB, lab licenses, etc.).
- Maintain **GLP, GCP, GMP** compliance in admin-related functions.
- Support documentation for audits (internal/external, regulatory, client).
- Adhere to DCGI, ICH, USFDA, and other regulatory standards.

**4. Documentation & Record-Keeping**
- Prepare and maintain SOPs, policies, and circulars.
- Archive agreements, contracts, and compliance records.
- Keep admin-related documentation inspection-ready.

**5. Safety & Security**
- Implement fire safety, first aid, and lab safety protocols.
- Conduct safety drills and awareness programs.
- Manage CCTV surveillance and access control.
- Ensure environmental health & safety compliance.

**6. Finance & Budgeting**
- Assist in budget planning and cost control for admin functions.
- Verify vendor bills and coordinate with accounts for payment.
- Optimize operational expenses.

**7. Communication & Coordination**
- Liaise with government authorities and regulatory bodies.
- Coordinate across, Management, HR, QA, Finance, and Technical departments.
- Issue internal circulars and notices.

**Note**:
**1. Need to do Cross functional, whenever other division/departments requires support**

**2. Need to agree with 2 year agreement**

**3. Should be okay with rotational shifts**

**Required Skills**:

- Strong knowledge of **administration & facility management**.
- Familiarity with **GLP, GCP, GMP guidelines**.
- Good understanding of **regulatory compliance** (DCGI, USFDA, ICH).
- Proficiency in **MS Office (Excel, Word, PowerPoint)**.
- Excellent **communication, coordination & negotiation** skills.
- Problem-solving and quick decision-making abilities.
- Knowledge of **safety protocols & EHS regulations**.
- Documentation and audit readiness expertise.

**Required Qualifications**
- **Education**:

- Graduate / Postgraduate (Preferred**:MBA / BBA, Administration, or Operations**).
- **Experience**:

- 1-2 years in Administration (preferably in **CRO, Pharma, or Healthcare industry**).
- Exposure to **audits, compliance, and facility management**.
- **Certifications (Optional but Preferred)**:

- ISO, GLP/GCP training.
- Safety & EHS certifications.
- Project management or vendor management certifications.

Pay: ₹17,000.00 - ₹22,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person

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