Executive Assistant

22 hours ago

Hyderabad Telangana, India Accellor Full time

This is a dual role providing administrative support for Accellor Hyderabad and being the Executive Assistant to the CEO based in USA (Pacific time zone). You may additionally be required to support other leaders in the company. Given the role, you will be expected to maintain high level of confidentiality and maintaining discretion while handling sensitive information.

**Responsibilities include but are not limited to**:
**As Executive Assistant to the CEO**
- Daily activities will include challenging calendar management using Outlook, coordinating meetings and video/conference calls
- Coordinating cross-functional meetings across various locations, ensuring great communication and collaboration teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs
- Coordinate expense report processing and reconciliation of receipts and credit card statements for the CEO as needed
- Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested. Good understanding of Microsoft Excel and PowerPoint is a big plus

**As Office Administrator**
- Local vendor management and support in coordination with HR and finance teams.
- Assist with maintaining, conference rooms, office events and general supplies
- Provide seamless lobby coverage to receive deliveries, answer phones, and respond to visitors
- Supporting office employee engagement events including arranging food, snacks etc. for engagement activities
- Mail management and package mailing
- Actively participate and support all culture initiatives and events

**Requirements**:

- 3+ years of relevant experience providing administrative support to 1 or more executives
- 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 3+ years of relevant calendar management and expense report management experience for 1 or more executives
- Strong organizational, project and time management skills; detail oriented. Ability to prioritize / multi-task projects and demands effectively.
- Willingness to support the executive across time zones. High availability from time to time to support the CEO
- Professional demeanor and team-player while maintaining positive, team-focused attitude. Proactive and excellent self-initiative.
- Excellent Communication Skills: Ability to effectively communicate both verbally and in writing with executives, clients, and internal stakeholders.
- Good experience on Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Calendar Management Skills: Ability to efficiently manage complex calendars and schedules.
- Problem-Solving Skills: Capacity to identify and resolve issues proactively.
- Discretion and Confidentiality**: Ability to handle sensitive information with utmost confidentiality.

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