Office Executive

2 days ago

Bengaluru Karnataka, India Acharya Institutes Full time

**Position Title: Office Executive**

**Department**:Administration / Operations / Front Office

**Reports To**:Office Manager / Department Head

**Location**: acharya Institutes, Dr. Sarvepalli Radhakrishnan Road, Hesarghatta road, Soldevanahalli, Bengaluru, Karnataka - 560107,

**Salary Range:₹ 20,000 - ₹ 25,000 per month**

**Role Summary**-:
The Office Executive is responsible for providing essential **administrative, clerical, and operational support** to ensure the smooth and efficient running of the office. This role requires strong organizational skills, excellent communication, and proficiency in standard office software.

**Key Responsibilities**

1. **Administrative & Clerical Support**
- **Documentation**: Prepare, edit, and organize various office documents, reports, and presentations using **MS Word** and **PowerPoint**.
- **Filing & Archiving**: Establish and maintain efficient physical and electronic filing systems.
- **Supply Management**: Monitor and manage office inventory, including ordering, receiving, and stocking supplies.

2. **Communication & Correspondence**
- **Verbal Communication**: Handle phone calls, greet visitors, and manage internal and external queries in a professional and courteous manner.
- **Internal Coordination**: Facilitate clear communication and coordination between different departments or teams.

3. **Operational & Executive Assistance**
- **Meeting Support**: Schedule and coordinate meetings, book conference rooms, and prepare necessary materials.
- **Travel Arrangements**: Assist in booking travel and accommodation for staff and managers, as required.
- **Basic Finance Support**: Utilize the commerce/management background to assist with basic invoicing, expense reports, and petty cash management.

**Required Qualifications & Skills**

**Education**

**Mandatory**: Bachelor’s Degree in **B.Com (Commerce), B.Sc. (Any Stream), or BBA (Business Administration)** from a Recognized institution.

**Core Skills**
- **Communication Skills**:Excellent written and verbal communication skills** are essential for clear and professional interaction.
- **MS Office Suite Proficiency**:High proficiency** in:

- **MS Excel**: Must be able to create, format, and manage spreadsheets, use basic formulas (SUM, AVERAGE, VLOOKUP), and create charts.
- **MS Word**: Expert-level document creation, formatting, and editing.
- **MS PowerPoint**: Ability to create clear, professional, and visually engaging presentations.
- **Organizational Skills**: Exceptional attention to detail, strong organizational abilities, and a capacity to manage multiple tasks and prioritize effectively.

**Desired Personal Attributes**
- **Professionalism**: Maintain a high level of confidentiality and discretion.
- **Proactive**: A willingness to take initiative and solve problems independently.
- **Teamwork**: Ability to work collaboratively in a fast-paced environment.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid time off
- Provident Fund

**Location**:

- Bengaluru, Karnataka (required)

Work Location: In person

Expected Start Date: 05/11/2025

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