Executive Assistant to Md

3 days ago

Bengaluru, India Engage Digital Partners Full time

**Job Description: Executive Assistant to Managing Director**

**Position Summary**:
The Executive Assistant to the Managing Director (MD) plays a critical role in providing high-level administrative and organisational support to the MD. This position requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with the utmost discretion. The Executive Assistant will be responsible for coordinating and managing the MD's schedule, handling communications, preparing reports, and assisting in various executive tasks. This position requires a proactive, efficient, and adaptable individual who can work effectively in a fast-paced and dynamic environment.

**Key Responsibilities**:

- ** Calendar Management**: Manage the MD's daily calendar, including scheduling and coordinating appointments, meetings, and conferences. Ensure the MD's time is optimised efficiently
- **Travel Arrangements**: Coordinate all travel arrangements for the MD, including flight bookings, hotel accommodations, transportation, and travel itineraries
- **Document Preparation**: Assist in the preparation of documents, presentations, and reports for internal and external meetings. Proofread and edit materials to maintain accuracy and consistency
- **Meeting Support**: Prepare agendas, take meeting minutes, and distribute materials for meetings attended by the MD. Follow up on action items and ensure timely completion
- **Data Management**: Organize and maintain records, files, and documents related to the MD's activities. Ensure all information is up-to-date and easily accessible
- **Project Coordination**: Support the MD in various projects, coordinating activities, and ensuring deadlines are met. Collaborate with other departments as needed
- **Event Planning**: Assist in organizing company events, conferences, and special occasions, both internal and external, as directed by the MD
- **Confidentiality**:Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters
- **Administrative Support**: Provide general administrative support to the MD, including expense management, invoicing, and other ad-hoc tasks as required

**Qualifications and Requirements**:

- Bachelor's degree or Master’s degree equivalent work experience
- Proven experience as an Executive Assistant, Executive Associate, or similar role supporting top-level executives
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
- Strong verbal and written communication skills, including exceptional grammar and spelling
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Detail-oriented with a high level of accuracy in work output.
- Ability to work independently, anticipate needs, and make decisions in the absence of specific instructions
- Demonstrated professionalism, poise, and ability to maintain composure under pressure
- Ability to build and maintain relationships with board members, business partners and other stakeholders
- Flexibility to work outside regular business hours when necessary
- Experience in handling sensitive and confidential information with discretion and confidentiality

  • Personal Assistant to Md

    2 weeks ago

    Bengaluru, Karnataka, India Plyneer Industries Full time

    Greetings! We are hiring for PA to MD profile on urgent basis for our organization **Job Role** A **Personal Assistant (PA) to the Managing Director (MD)** plays a crucial role in supporting the MD by handling administrative, organizational, and communication tasks. The key responsibilities include: **1. Administrative Support** - Managing the MD’s...

  • Executive Assistant to Md

    7 days ago

    Brigade Road, Bengaluru, Karnataka, India BHORUKA PARK Pvt. Ltd Full time

    **The role** Secretary to Managing Director (MD) will provide high-level administrative support, manage schedules, coordinate meetings internal and external, handle confidential information, and ensure efficient communication within the organisation. This position will support tasks designed to help the MD focus on strategic decision-making and...

  • Personal Assistant to Md

    2 weeks ago

    Bengaluru, Karnataka, India AA Hospitality LLP Full time

    **Job description** **Job Title**: Executive Assistant to Managing Director (preferably female) **Company**: AA Hospitality LLP **Location**: Bengaluru, Karnataka **Reports To**: Managing Director (MD) **Employment Type**: Full-Time and 6 days a week **Salary Package**:Rs. 45000/- CTC per month **Job Summary**: **Key Responsibilities**: -...

  • Personal Assistant to Md

    3 days ago

    Electronic City, Bengaluru, Karnataka, India Qintar Holding Full time

    To provide high-level administrative, organizational, and operational support to the Managing Director (MD), ensuring smooth day-to-day management of business activities, effective communication, and efficient handling of confidential matters. 1. Executive Support Manage the MD’s calendar, schedule meetings, appointments, and travel arrangements. Act as...

  • Executive Assistant to Md

    2 weeks ago

    Vijayanagar, Bengaluru, Karnataka, India Nuage Compusys technologies Full time

    Role: Executive Assistant to MD/GM Qualification: MBA in Finance/M Com Experience: 1-3 years Package: up to 5 LPA Reporting to: MD/GM Job Overview: Responsibilities and Duties: - Excellent communication in English & Kannada are Mandatory - Prepare monthly and quarterly management reporting - Ability to work and effectively communicate with senior-level...

  • Pa to Md

    2 weeks ago

    Bengaluru, Karnataka, India Plyneer Industries Full time

    Greetings! Location - Bangalore ( Richmond Road) A **Personal Assistant (PA) to the Managing Director (MD)** plays a crucial role in supporting the MD by handling administrative, organizational, and communication tasks. The key responsibilities include: **1. Administrative Support** - Managing the MD’s calendar, scheduling meetings, and appointments. -...

  • Executive Assistant to Md

    2 weeks ago

    Bengaluru, Karnataka, India Champions Group Full time

    **Designation**: Executive Assistant to Managing Director **Experience**: 0 to 1 year **Qualification**:MBA **Roles & Responsibilities**: 1. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. 2. Administrative Support : Manage the executive s calendar, schedule meetings,...

  • Executive Co-ordinator to MD

    1 week ago

    Bengaluru, Karnataka, India Vibgyor Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionVibgyor, with over 50 years of expertise in transforming residential spaces, is dedicated to delivering bespoke, customised designs that reflect your unique style and vision. Specialising in end-to-end turnkey solutions, we manage every detail from concept to completion, ensuring a stress-free experience for our clients. Our commitment to...

  • Executive Assistant

    2 days ago

    Bengaluru, India Auraa Solutions Full time

    Role**: **Executive Assistant** Educational qualification**:MBA/Post Graduate** Experience**: 3 to 4 years** Location**:Bangalore** Salary**:40,000 **per month Gender: Male **Roles & Responsibilities** - Assist the MD in day-to-day operations and support in Calendar Management. - Schedule and plan for meetings, conferences & appointments on behalf of...

  • Personal Assistant to Md

    1 week ago

    Bengaluru, Karnataka, India Arting Digital Private Limited Full time

    **Position**-Personal Assistant to MD **Location**-Bangalore **Experience**-1+ yrs **Notice Period**-Immediate Joiner **Skills**-Managing calendars,scheduling meetings,Preparing reports, presentations,Meeting & Event Coordination,Experienced Personal Assistant skilled in calendar management, executive coordination, travel planning, and confidential...