Executive Assistant to Md

**The role**

Secretary to Managing Director (MD) will provide high-level administrative support, manage schedules, coordinate meetings internal and external, handle confidential information, and ensure efficient communication within the organisation. This position will support tasks designed to help the MD focus on strategic decision-making and leadership.

**Secretary to the Managing Director**

High level summary of the role including an overview of the job’s main purpose, who the job holder will report to and how the job contributes to the organisation’s success. In larger firms, some information about the department the role sits within would be helpful.
- Key responsibilities_
- Managing the MD’s office, keeping tab of budget, timelines and status on various projects initiated by MD. - Travel Management International and Domestic - Ticket bookings, Visa arrangement, Accommodation. Calendar management, scheduling meetings, agenda preparation and Minutes of Meeting and follow up on action points. Assist him in day-to-day operations of business and keep him update on the developments
- Mail Management and keep him update on the developments. - To do market research, competitor benchmarking, market trends and analysis on various projects. Researching, prioritizing, and following up on issues and concerns addressed to the MD, including those of a sensitive or confidential nature and determine appropriate course of action, referral and response.
- Working closely and effectively with the MD **to** keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Performing initial review of routine daily, weekly and monthly reports for MD.
- Assist with relevant and timely data / update to MD ensuring effective utilization of his time during meetings and reviews.
- Coordinate with various departments for MIS reports and any other important issue / communication from the management.
- To be responsible for smooth communication between the MDs office and internal departments; demonstrating leadership to maintain credibility, trust and support.
- Arrange Meetings with internal and external stakeholders.
- Maintain and develop systems, procedures and records in line with the organizations policies and objectives.
- Generating various MIS for the management on need basis.
- Any other responsibilities assigned by reporting manager/Management from time to time.
- Taking care of MD office work
- Maintaining Calendar and fixing meeting Internal and external for MD office
- Bank Work, if required for MD & Family
- Arranging equipment as required by MD and family
- Any other work assigned by MD and Family

**Job details**

**List the job’s commitments**

**Perm or contract** - Permanent

**Hours **- Standard Working Hours

**Full-time or part-time** - Full Time

**Location** - HO - Bangalore

Has to be open to work beyond Head Office

**Overtime** - N/A

**Travel **- Domestic, Very mínimal

**Evening/weekend work** - As per business needs

**Key skills and experience required**

Should be good organising meetings, travel arrangements, preparing reports, and acting as a liaison between the MD and internal/external stakeholders. The role demands discretion, integrity, strong organizational skills, and the ability to handle a variety of tasks with precision and professionalism.

Pay: From ₹400,000.00 per year

**Benefits**:

- Commuter assistance
- Health insurance
- Life insurance
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application Deadline: 30/10/2024
Expected Start Date: 21/10/2024