Executive Assistant

2 weeks ago

Jaipur, India Jaipur Rugs Full time

Profile: Executive Assistant
Experience: 3 - 5 Years
Job Location: Jaipur
Office Timing: 9:30am - 6:30pm (Alternate Saturday Off)

**Job Description**:
2. Communicate with the staff on the Director’s behalf and coordinate logistics for high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Taking back to back notes/ dictations of day to day discussions of ongoing projects across the country and overseas.
4. Co-ordination of Monthly Management Meetings/Reporting for Decision Making.
5. To manage Director’s card expenses and filling bills for the timely reimbursement and bill payment.
6. Facilitating Preparation and Analysis of various MIS reports, automation thereof besides presenting the results to Director on regular basis.
7. Taking part in discussions of day to day tasks and recording of MOMs.
8. Making all the necessary travel arrangements (VISA/booking of Air/ and hotel bookings) for the Director & senior management of the company.
9. Hosting foreign expats and guests and do necessary arrangements related logistics for their visit and stay in city.
10. Letter drafting for various purposes.

Qualifications:
1. Bachelor's degree or equivalent experience
2. Proficient in Microsoft Office suite
3. Experience in managing multiple priorities, administrative coordination, and logistics
4. Well-organized, detail-oriented, ability to multi-task with great follow-up skills
5. Strong written and verbal communication skills

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹30,000.00 - ₹45,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- RIICO Industrial area, Jaipur - 302020, Rajasthan: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- System administration: 3 years (required)
- Travel planning: 3 years (required)
- Guest services: 3 years (required)
- Proposal writing: 3 years (required)
- Writing skills: 3 years (required)
- Communication skills: 3 years (required)
- Public speaking: 3 years (required)
- Management reporting: 3 years (required)

**Language**:

- English (preferred)

**Speak with the employer**

+91-XXXXXXXXXX

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