
Role - Office Assistant/receptionist
2 days ago
**Key Responsibilities**:
**Receptionist Duties**:
**1. Front Desk Management**:
❖ Greet visitors, clients, and employees warmly and professionally.
❖ Manage visitor check-ins, issue badges, and notify staff of guest arrivals.
**2. Phone & Communication Handling**:
❖ Answer, screen, and forward incoming calls promptly.
❖ Take and relay messages accurately.
**3. Appointment & Meeting Coordination**:
❖ Schedule and confirm appointments, meetings, and conference room bookings.
❖ Assist in organizing office events and meetings.
**4. Mail & Deliveries**:
❖ Receive, sort, and distribute mail and packages.
❖ Coordinate outgoing mail and courier services.
**Skills & Qualifications**:
1. Education: 12th/UG/PG (UG is Mandatory)
2. Experience: 1-2 years in reception, customer service, or administrative roles.
3. Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and other supporting tools.
4. Soft Skills:
❖ Excellent verbal and written communication.
❖ Strong organizational and time-management abilities.
❖ Professional with a customer-focused attitude.
❖ Ability to multitask and work under pressure.
**Office Assistant Duties**:
**1. Administrative Support**:
❖ Assist with filing, photocopying, scanning, and data entry.
❖ Prepare and edit documents (letters, memos, reports, spreadsheets).
❖ Maintain digital and physical filing systems.
**2. Office Operations**:
❖ Monitor and order office supplies, ensuring stock availability.
❖ Assist in maintaining office equipment (printers, scanners, etc.).
❖ Help with travel arrangements and expense reports.
**3. Record Keeping & Coordination**:
❖ Update and maintain databases, employee records, and contact lists.
❖ Support HR and management with onboarding tasks if needed.
**4. General Assistance**:
❖ Provide backup support to other departments as required.
❖ Perform ad-hoc administrative tasks as assigned.
**Skills & Qualifications**:
1. Education: 12th/UG/PG (UG is Mandatory)
2. Experience: 1-2 years in office assistance and administrative roles.
3. Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and other supporting tools.
4. Soft Skills:
❖ Excellent verbal and written communication.
❖ Strong organizational and time-management abilities.
❖ Professional with a customer-focused attitude.
❖ Ability to multitask and work under pressure.
**Work Conditions**:
**Environment: Office setting, primarily front desk with some desk work.**
Hours: Specify work hours, e.g., 9 AM-6 PM
Pay: Up to ₹20,000.00 per month
Schedule:
- Day shift
Work Location: In person
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