Admin/secretary to Partner

4 days ago

Bengaluru Karnataka, India Aarna Law Full time

**Key Responsibilities**:

- **Administrative Support**: Provide day-to-day administrative support to the partner or senior executives. This includes managing calendars, scheduling appointments, and organizing meetings.
- **Travel Coordination**: Organize domestic and international travel arrangements, including flight bookings, hotel reservations, and transportation. Ensure seamless travel itineraries for the partner and other team members when required.
- **Document Management**: Organize and maintain confidential files, reports, and presentations. Ensure that all records are stored securely and are easily accessible.
- **Meeting Coordination**: Prepare agendas, take minutes during meetings, and track action items. Ensure that meetings run smoothly and are well-organized.
- **Project Assistance**: Provide support for ongoing projects by tracking deadlines, managing schedules, and preparing necessary documentation or presentations.
- **Client and Vendor Liaison**: Act as a point of contact for clients, vendors, and other stakeholders. Build strong working relationships and maintain professional communication.
- **Event Management**: Assist with organizing corporate events, team-building activities, and conferences. Ensure smooth execution and coordination of logistics.
- **Office Management**: Oversee office supplies, equipment, and maintenance. Liaise with vendors and service providers to ensure that all office needs are met.
- **Confidentiality**: Handle sensitive information with discretion and maintain a high level of confidentiality at all times.

**Qualifications**:

- Proven experience as an admin, secretary, or in a similar role, particularly in corporate settings or consulting firms.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems and procedures.
- Ability to work independently and collaboratively within a team.
- High attention to detail and problem-solving skills.

**Preferred Qualifications**:

- Experience supporting senior executives, such as partners or directors in a corporate environment.

Pay: ₹13,000.00 - ₹50,000.00 per month

**Benefits**:

- Flexible schedule
- Health insurance

Schedule:

- Day shift

**Experience**:

- total work: 5 years (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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